Contract Administrator

7 days ago

Newmarket, Canada York Region Full time

**Job Description**:
**POSITION PURPOSE**

This position is responsible for department/branch’s procurement activities including drafting, monitoring and processing contract administration by researching and providing support in the development and implementation of contract administration and procurement processes, ensuring due diligence and compliance with standards and all relevant By-laws.

**MAJOR RESPONSIBILITIES**
- Collaborates/works with stakeholders and follows the corporate strategic leadership, planning and direction related to contracts and procurement functions.
- Researches best practices, identifies trends and provides input on the administration of the contracts and procurement process.
- Administers the branch/dept procurement forecasts including the monitoring of funds, tracking of procurement needs and any changes needed for contract renewals, etc.
- Administers contracts in accordance with approved procedures and updates details to maintain the integrity of information.
- Identifies contract risks to meet organizational obligations and achieve the planned outcomes of the contract.
- Provides resolution recommendations to address funding requirements, contractor performance issues and disruptions in the supply and delivery of goods and services.
- Sources goods and services ensuring quality products and price competitiveness in accordance with the relevant By-laws, Policies and Procedures, and applicable trade treaties.
- Supports the development and administration of quotations, tenders and proposals.
- Reviews, develops and monitors procurement methods and contracts for goods and services.
- Reviews bid submission results and prepares contract award reports for approvals and ensures package is complete with all relevant agreements/documents as per procurement requirements.
- Drafts and/or assists in the preparation of reports and other correspondence to staff and contractors.
- Performs other duties as assigned, in accordance with Branch and Department objectives.

**QUALIFICATIONS**
- Successful completion of a College Diploma in Finance, Commerce, Business Administration or related field or approved equivalent combination of education and experience.
- Successful completion of one of the following certification programs as a Certified Professional Public Buyer (C.P.P.B.) with the Institute for Public Procurement (NIGP) and/or Certified Supply Chain Management Professional (SCMP) with Supply Chain Management Association (SCMA).
- Minimum three (3) years demonstrated experience, preferably in the public sector, dealing with contract management issues including demonstrated experience in coordinating all aspects of the procurement process for the purchase of goods and services.
- Demonstrated knowledge of relevant Legislation, Standards, Policies, By-Laws, Acts and Regulations, and contract management methods.
- Good verbal and business/technical writing skills,
- Demonstrated ability to interpret contracts with advanced organizational skills to coordinate processing of contracts and post award scope changes though to contract closeout.

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