Payroll & Finance Administrative Assistant

**Job title**

Payroll & Finance Administrative Assistant

**Reports to**

Finance & Payroll team

**Department**

Finance Department

**About the MNjcc**

The Miles Nadal JCC (MNjcc) is a vibrant and welcoming hub that celebrates diversity, promotes wellness, and fosters a strong sense of community. Located in the heart of downtown Toronto, we offer inclusive programs in fitness, arts and culture, education, and Jewish life, serving people of all backgrounds and abilities.

By joining this dynamic Centre of wellness, culture, community and belonging, you will contribute to the well-being of the community and the fibre of a strong and vibrant downtown core.

**Position Summary**:
The Payroll and Finance Administrative Assistant supports the Finance Department by performing a variety of financial and administrative duties, with a focus on payroll processing, reconciliation, and financial record-keeping. This role requires a high level of attention to detail, discretion, and the ability to work both independently and collaboratively in a fast-paced nonprofit environment.

**Schedule Information**
- Full-time, 37.5 hours per week/regular schedule.
- Some evening and weekend work is required.
- This position is hybrid and requires a minimum of 2 days a week onsite.

**Primary Duties and Responsibilities**

**Payroll Administration**:

- Assist in processing bi-weekly payroll using ADP or equivalent system.
- Maintain payroll records and ensure compliance with federal and provincial regulations.
- Respond to employee inquiries related to payroll and time reporting.
- Track and process vacation, sick time, and leave of absence.
- Support year-end payroll processes, including T4s and ROEs.

**Finance and Accounting Support**:

- Support month-end and year-end closing activities.
- Maintain financial records and documentation in compliance with audit standards.
- Assist with accounts payable and receivable as needed.
- Coordinate and track staff expense reports and credit card reconciliations.
- Assist with cash deposit on a biweekly basis

**Administrative and Clerical Duties**:

- Maintain organized digital and physical filing systems for payroll and finance documentation.
- Schedule and coordinate finance-related meetings and deadlines.
- Liaise with other departments to gather necessary documentation or resolve payroll/finance-related issues.
- Perform other duties as assigned by the Finance & Payroll Team and the Chief Operating and Financial Officer.

**Secondary Responsibilities**
- Additional responsibilities may be assigned.

**Expectations**
- Abide by MNjcc Code of Conduct.
- Attend staff training functions, meetings, and, on occasion, social events.
- Maintain accurate records, streamline administrative processes, and support strategic initiatives with precision and efficiency.
- Establish and maintain professional working relationships with all levels of the organization
- Ability to understand and embrace MNjcc culture
- Some duties and responsibilities may change or be added from time to time.

**Qualifications**
- Diploma or certificate in Accounting, Payroll, or related field.
- 2+ years of experience in payroll and finance administration.
- Familiarity with payroll systems (e.g., ADP Workforce Now) and accounting software (e.g., Sage Intacct preferred).
- Excellent organizational and time management skills.
- High attention to detail and accuracy.
- Ability to handle sensitive and confidential information with discretion.
- Experience in a nonprofit or community organization is an asset

**Salary and Benefits**
- Annual salary range: $40,000 - $50,000 commensurate with experience.
- A range of supplemental insurance plans, including medical (including vision care), dental, life, critical illness, and LTD.
- An employee assistance program.
- Membership for yourself, spouse, and children at the MNjcc Fitness Centre, as well as discounts on most programs.
- RRSP matching

**Working Conditions**
- Hybrid role with 2-3 days per week required on-site.
- Work location - Miles Nadal JCC, 750 Spadina Avenue.
- Availability for occasional evenings/weekends and off-site meetings.

**Key Competencies**
- Payroll Processing & Compliance
- Accuracy & Attention to Detail
- Financial Data Entry & Record Keeping
- Proficiency in Payroll/Accounting Software
- Time Management & Deadline Adherence
- Confidentiality & Discretion
- Communication & Problem-Solving Skills

**Direct Reports**
- TBD

**How to apply**:

- Applications will be accepted until July 31, 2025, at midnight.
- Please note, while we appreciate everyone who applies, we are only able to respond to applicants moving to the next stage of the recruitment process.

**Alternate Formats and Accommodation**:
**Alternate Formats and Accommodation for Individuals with Disabilities**:
The MNjcc is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA) and aims to ensure that dignity, integration, and equality of opportunity