Ecommerce Studio Production Coordinator

7 days ago

Toronto, Canada Roots Full time

Roots is more than just an/the iconic Canadian retailer, we are a group of passionate employees who act with integrity, trust each other and do what is right. We work in a space where people can grow and develop, with a team of people who own results and are dedicated to seeing Roots win. We seek to build longstanding relationships with partners who share our commitment to maintaining high ethical standards of operation.

We are currently seeking a Production Coordinator who can be nice, will seek inspiration from our roots, can commit to achieving results the right way and loves to think big to join us on our journey. The Production Coordinator will oversee the day-to-day operations for the production of photography and video content for ecommerce and some creative. The Production Coordinator will be in charge of the studios, including resourcing, scheduling, and budgets. This role is required to be in the studio on a weekly basis and will efficiently help manage internal photography and styling resources, external freelancers and agency partners ensuring on-scope, on-time, and on-budget delivery of projects. This position reports to Director, Creative Marketing and will collaborate with the Creative, Marketing, eCommerce, Design and Merchandising teams.

The Production Coordinator for Roots will be responsible for the following:

- Plan all in-studio production, ensuring asset requirements are prioritized according to the GTM schedule and other business priorities
- Use the seasonal guide to forecast and develop the production schedule to be executed across all studios, on and off-figure
- Schedule and manage all external resources, including photographers, stylists, hair & make-up technicians, models, and preppers to support the production schedule
- Lead weekly production meetings to ensure all stakeholders are aware of their weekly deliverables
- Track production requirements and deliverables, report and escalate issues and risks by providing information on the impacts in terms of scope resource planning or future changes
- Manage the production budget, ensuring work is delivered on-time, on budget, and in accordance with productivity targets/KPIs
- Required to be in the studio on a weekly basis for general upkeep and to support with all shoots/activity in the Studio
- Manage equipment purchases, replacements, and rentals to ensure we have all requirements
- Work with internal Production Team on shoot prep and support with outreach to vendors (Photographers, Stylists, Hair & Makeup, etc.) to produce ecommerce and marketing, commercial, internal projects
- Build great relationships with Creative, Brand, and Product Marketing Team members, as well as develop and maintain relationships with external suppliers, agencies, freelancers
- Manage studio calendar and bookings amongst various departments
- Effectively prioritize project deliverables & assignments through effective communication with all project stakeholders
- Create and manage project planning, on-set production, schedules, and budgets with Production Team
- Be a trusted partner for Creative, Marketing, Commercial and Merchandising teams
- University Degree or College Diploma in Photography, Business, Advertising or Marketing, or related field
- Experience leading a creative studio or production team
- Retail experience is essential

Founded in 1973, Roots Canada is a publicly held Canadian lifestyle brand that sells apparel, leather bags, small leather goods, footwear and active athletic wear with over 100 retail stores in North America and Asia.

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