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Reception & Executive Assistant

4 weeks ago

Edmonton, Canada BubbleUP Marketing Full time

Are you the kind of high-level Administrator who keeps a workplace humming like a perfectly tuned espresso machine? Do you feel genuine satisfaction turning chaos into order and helping people get their day back on track? Can you juggle ten tasks, teach someone how to use Google Calendar, and remind the CEO what city they’re supposed to be in? If you’re nodding enthusiastically, sharpen your pencils and tidy your inbox, because we want to hear from you.

BubbleUP is built on transparency, results, and fun. We take our work seriously, but not ourselves. Expect laughter, surprise Nerf skirmishes (usually instigated by the CEO), sightings of teammates cruising past meetings on the office Google bike, and an impressive spread of coffee, lattes, and teas. If that sounds like your kind of circus, welcome. Now let’s talk details.

**Now, the boring stuff. What you’ll do**

  • Calendar management that ranges from wild to wilder
  • Keep our CEO organized, informed, on time, and slightly less chaotic
  • Reception duties, including client greetings, phones, and deliveries
  • General support for clients, visitors, and the internal team
  • Order supplies, maintain stock, and manage office upkeep
  • Organize repairs, liaise with cleaning and security services
  • Handle filing, copying, shredding, and all things administrative
  • Plan staff celebrations and company events
  • Book travel and accommodations
  • Monitor and restock kitchen and office consumables
  • Run errands as required
  • Assist with onboarding new hires

**Education and Experience**

  • 5 years of experience in an Executive Assistant role
  • 3 years of experience in an Office Manager (or similar) role
  • 2-3 professional references from previous workplaces

**Must Haves / Deal Breakers**

  • A genuine love of being the helper, the fixer, the problem solver
  • Pride in excelling within a support-focused role
  • Proactive mindset with a solution-oriented approach
  • Exceptional organization and planning skills
  • A forward-thinking brain that stays three steps ahead
  • Valid driver’s license and reliable transportation are mandatory
  • Availability to work in-office in West Edmonton, Monday to Friday, 8 to 4
  • A desire to be part of an exceptional workplace culture

**What we will offer you**

  • A starting salary of $58,945
  • 3 weeks vacation and 5 personal days annually
  • Professional Development
  • Health Benefits and RSP Matching
  • Other perks like really cool people, snacks, and a modern workspace

BubbleUP Marketing is an equal-opportunity employer.

**Job Types**: Full-time, Permanent

Pay: From $58,945.00 per year

**Benefits**

  • Company events
  • Dental care
  • Employee assistance program
  • Extended health care
  • On-site parking
  • Paid time off
  • RRSP match
  • Vision care

Application question(s)

  • What is your favourite part of being an Administrator/Executive Assistant?
  • What sets you apart as the ideal fit for this role?

**Experience**

  • Calendar management: 5 years (required)
  • Office management: 3 years (required)
  • Google Suite: 3 years (required)

Licence/Certification

  • Class 5 Licence (required)

**Location**

  • Edmonton, AB T5S 1V8 (preferred)

Work Location: In person