Executive Assistant

6 days ago

Edmonton, Canada Stream-Flo Full time

**Stream-Flo Group** is currently seeking a full-time permanent **C-Level Executive Assistant** to work in **Edmonton, AB.**

**What Stream-Flo Group Offers You**:

- **Competitive compensation package**, including a RRSP match program, profit sharing program, dental care, vision care, and extended health care
- **Job security**: have peace of mind working for a stable company that has been in business for over 60 years
- The chance to work for a global leader while enjoying the benefits of a privately-owned business
- The opportunity to play a key role in helping the world's leading energy producers meet their most challenging flow management requirements

**Key Responsibilities**:

- Provide intuitive administrative support to the President & CEO (President), CFO.
- Ensure direct reports of President deliver materials on a monthly or required basis.
- Organization and completion of board report requirements; including all note recording and follow up management.
- Secure and control all travel arrangements and Visa work permit requested.
- Over-sight and support of all international guests.
- Minute meetings and track actions for executive meetings.
- Complete SAP (ERP reports as required for the Team).
- Support the Chairman of the Board and any Board requirements including travel and other needs.
- Over-site and manage supervision Reception/Switchboard/ Records Management.

**Duties Include**:

- Maintain the complex daily calendar of the President:

- Pro-actively Organize and expedite office workload, co-ordinate meetings and schedule appointments.
- Serve as key liaison between the President and the Senior Managers.
- Prepare confidential documentation and general correspondence as required.
- Responsible for President and Executive travel arrangements. Initiate and maintain required travel visas as needed.
- Create effective presentations for meetings as required.
- Co-ordinate department files and records.
- Co-ordinate the relocation of employees including office arrangements.
- Ability to travel for Board Meetings and executive retreats on occasion.
- Coordinate Presidents/CEO activities to ensure no conflict.
- Support the Chairman of the Board as appropriate.
- Knowledge in International business travel and protocols.
- Provide administrative support to other senior managers as required.
- Handle any and all other needs of the Board and the President, CFO.

**Qualifications**:

- 5 - 8 years’ experience in a senior administration role is **required**:

- Post-secondary in Accounting, Legal or Administration/Business is **required**:

- Board report and document presentations experience is **required**:

- Financial acumen **preferred**.
- Some lease related legal experience **preferred**.
- SAP experience would be **preferred**.
- Multi-lingual is **preferred**.
- Advanced skills in Word, MS Outlook, Excel, PowerPoint, Onboard, Xero
- Advanced written and verbal communication skills.
- Attention to detail and accuracy.
- Very self-motivated and able to work under general supervision.
- Able to maintain utmost confidentiality.
- Ability to multitask.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Profit sharing
- RRSP match
- Tuition reimbursement
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Work Location: In person

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