Administrative Assistant

Organizational Unit - University of Victoria -> Office of the Vice-President Indigenous - Location - University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date - 27 February 2025 - Please note that positions will close at 4 p.m. on the closing date. - FTE - 1.0 - Salary Grade - $64,629.00 - $71,504.00 - Additional Posting Information - N/A - Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable. - Classification - Exempt Support Level 3 - Start Date - 3/31/2025 - End Date - 3/31/2027 - Employee Group: - Exempt Support Staff - Term - # of Hires Needed - 1 - Category - Administrative and Support Services - About this Opportunity - The Etalew̓txʷ | ÁTOL,ÁUTW̱ | Office of the Vice-President Indigenous (OVPI) provides leadership and direction that furthers UVic's commitment to the strategic priority ʔetalnəw̓əl| ÁTOL,NEUEL (respecting the rights of one another and being in right relationship with all things), in UVic’s Strategic Plan, and the Indigenous Plan. The OVPI is responsible for: - The development of a strategy that integrates Indigenous cultures, histories, beliefs and ways of being and knowing across all aspects of the university’s mission; - Supporting the work of the Office of Indigenous Academic and Community Engagement including student supports and community connections; and - Working closely with the office of Equity and Human Rights on a coordinated approach to systemic issues. The OVPI will seek guidance from Elders, Knowledge Keepers, colleagues and community leaders to achieve this visionary direction, as well as taking direction from key international, national and provincial recommendations,such as UNDRIP, the TRC Calls to Action and DRIPA Action Plan. **_*This position is eligible for a Hybrid Work Arrangement*_** **The salary range for this position is**: - **Recruitment range: $64,629 - $67,486** maximum starting salary is determined through knowledge, experience and internal equity. **- Performance range: starting salary to max of $71,504** is available through annual performance increases. - **_An employee in this classification is excluded from the bargaining unit as defined in the Labour Relations Code_** **- Indigenous Peoples** - Job Summary Reporting to the Director, Indigenous Strategic Priorities and Community Engagement, and receiving close day-to-day direction from the Executive Assistant, this position provides executive-level, comprehensive administrative and financial support to the OVPI Directors. This position works collaboratively as part of the administrative and leadership team in the OVPI and provides coverage for Executive Assistant and other administrative duties to the Vice-President Indigenous as required. The role supports a high-volume office while managing evolving priorities. The position deals with sensitive and confidential information and operates under strict timelines requiring constant adjustment of priorities and balancing of workload. Knowledge of colonization and the myriads of issues that arise from colonization (i.e. racism, mental health, addiction) is necessary. Specifically, an understanding of Coast Salish protocols including working knowledge of community structures, longhouse, chief and council, Elders, band administration and family structures. The incumbent must have Indigenous cultural competencies, be aware of and have knowledge of ongoing issues and concerns associated with the assigned projects and must always demonstrate discerning and independent judgement of the highest professional standard. An employee in this classification is excluded from the bargaining unit as defined in the Labour Relations Code. This position will support initiatives and events hosted by the OVPI that may take place in the evenings or on the weekends and requires the ability and willingness to work these hours as required. Some travel may be required. - Job Requirements **Experience**: Minimum of three (3) years of recent experience in a similar position, preferably in a post-secondary or an equivalent combination of education, training and experience. **Related work experience should include**: - Working in a large and complex organization (e.g. university or government) is preferred - Supporting senior leaders in a high-volume setting - Working with highly confidential and sensitive material - Experience in preparation of executive correspondence - Experience with correspondence tracking systems and records management - Scheduling meetings and planning events - Providing exemplary customer service - Working with First Nations, Inuit and Métis populations - Working in formal governance structures We recognize that the successful applicant may come from any combination of education, training and/or experience and we welcome applicants with diverse and varied work experience and background. **Specialized Knowledge/ Education**: - Knowledge of Indigenous nations' histori