Executive Office

Atrium Innovations is a professional natural pharmaceutical company dedicated to assisting healthcare practitioners help their patients through the use of clinical nutrition, botanicals and other natural remedies. We enjoy a dynamic work environment and we place a high value on servicing our clients, creativity and initiative.

**JOB SUMMARY**

The Executive Office & HR Operations Assistant is responsible for a variety of duties and responsibilities to support the Business Executive Officer and executive leadership, and Human Resources, including general office administration. This includes the organization and coordination of office operations, procedures and resources, manages the day-to-day office and reception. This is a diverse, hands-on role which requires professionalism, interpersonal skills and attention to detail.

**ESSENTIAL JOB FUNCTIONS**:
**Executive Assistant**
- Provide Executive Support through calendar management, internal/external meetings, travel arrangements and other support tasks as required
- Expense reconciliation
- Schedule meetings and events, both on and off-site, including budget management, site selection and catering, day-of support
- Manage organizational communication, scheduling, and logistics for key internal events
- Assist with organizing staff events and recognition

**Office Management**
- Design, communicate and oversee office operations, policies and procedures
- Serve as the first point of contact for incoming calls and visitors
- Act as main point of contact for all office related vendors, building management, office maintenance.
- Coordinate Facility Maintenance/Service Visits, work closely with building management on all building related issues and maintenance
- Monitor, maintain, order and distribute office and janitorial supplies.
- Administrator for Building Access system

**Human Resources**
- Helps support HR processes such as:

- Maintaining the Human Resources filing system; ensuring accuracy and completeness of confidential personnel files and employee records
- Assisting in the hiring process (post job openings, review incoming resumes, schedule interviews, check references and organize background checks)
- Helps to manage the new hire onboarding/offboarding processes
- Updates Organization Charts for Canada and USA

Other duties as assigned

**QUALIFICATIONS**:

- A self-starter with a high degree of initiative and attention to detail.
- Highly flexible, creative problem solver, with a strong ability to multi-task
- High tolerance for ambiguity, changing work priorities and deadlines, and a willingness to take on responsibilities
- A proactive, collaborative mindset and demonstrated capacity to work independently and within a team environment.
- Excellent time management and organizational skills
- High level of professionalism, diplomacy, discretion and confidentiality
- Travel booking experience
- Event planning experience an asset
- Excellent oral and written communication skills
- Proficient or Advanced in MS Office
- License to drive and have a vehicle

**EDUCATION**:

- Minimum of a College/University Degree, preferably in Business Administration or related.

**EXPERIENCE**:

- Minimum three years’ experience as an Executive Assistant / Office Manager
- Minimum three years’ experience as an HR Operations Assistant

Only those accepted for an interview will be contacted. No phone calls please.

Atrium Innovations is an equal opportunity employer and is committed to fair employment practices in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any time during the recruitment process, please let us know. We ask that you provide us with this information at least 72 hours before your in-person interview as some accommodations may take time to put into place.

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

Work Location: One location