Executive Assistant

3 days ago

Richmond Hill, Canada Noramtec Consultants Inc. Full time

Executive Assistant – Scarborough, ON

Salary: $80,000 – $90,000

Our client, a well-established company in a sector closely connected to construction and industrial services—is seeking an experienced and highly organized Executive Assistant to provide direct support to senior leadership.

This is an excellent opportunity for a professional who thrives in a fast-paced, detail-oriented environment and takes pride in representing leadership with excellence and discretion.

Key Responsibilities

- Provide comprehensive administrative and executive support with proactive planning and effective follow-up.
- Manage complex calendars, schedule and reschedule internal and external meetings, and handle last-minute changes with professionalism.
- Prioritize and manage executive communications, including email correspondence and meeting requests.
- Prepare daily briefing documents, meeting materials, reports, presentations, and confidential correspondence using Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Coordinate domestic and international travel arrangements, itineraries, and expense reporting.
- Organize and support offsite events, including agenda preparation, logistics, and post-meeting documentation.
- Maintain confidentiality with tact, discretion, and professionalism at all times.
- Serve as a liaison between executives and internal/external stakeholders, ensuring timely communication and follow-up on key priorities.

Qualifications & Experience

- Minimum 5 years of experience supporting senior executives or leadership teams, ideally within the construction, industrial, or service-based sectors.
- Exceptional organizational and time-management skills, with the ability to handle multiple priorities simultaneously.
- Strong written and verbal communication abilities and a polished, professional demeanor.
- Proven ability to work independently, exercise sound judgment, and adapt to changing priorities.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- High level of discretion when handling sensitive and confidential information.

What We Offer

- Competitive salary range of $80,000 to $90,000
- A dynamic and collaborative work environment within a respected organization.
- Opportunities for long-term professional growth and engagement with senior leadership.

Location: Scarborough, Ontario (on-site)

If you're a proactive and resourceful professional who excels in managing complex priorities and supporting executives with excellence—we'd love to hear from you.

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