Office Coordinator/executive Assistant

**About Us**

Corfix is one of Canada’s fastest growing SaaS companies in the construction tech space, specializing in jobsite management with an emphasis on safety and compliance documentation and organizational efficiency, including timekeeping. Corfix is designed for companies of all sizes who are cognizant of the need to utilize new technologies in running their business as effectively and profitably as possible. Corfix is a mobile app used on the jobsite by construction workers to manage day-to-day tasks and provide high-level oversight.

We’re looking for an energetic full-time **Office Coordinator/Executive Assistant** who is passionate about enhancing operational efficiency, loves to solve problems both big and small, is detail-oriented, enjoys a healthy dose of ambiguity, and has a figure-it-out attitude.

**About the Role**

As the Office Coordinator/Executive Assistant at Corfix, you support the executive team and all people leaders to drive operational excellence and help make Corfix the company where everyone loves to work. In this role, you will communicate, execute, and manage day-to-day office operations and provide administrative support to the CEO and the executive team.

**Responsibilities**
- Provide general administrative support to the CEO and the executive team which may include organizing meetings, calendars, interviews, and travel coordination, among other duties as required to drive overall effectiveness.
- Update internal policies and procedures on an ongoing basis as required.
- Coordinate meetings (as required) to ensure they are highly effective. Produce agendas, manage all takeaways, coordinate deliverables, and ensure timelines and due dates are met.
- Coordinate the new hire onboarding program and be the primary point of contact for all new hires when they join Corfix.
- Own office systems and administrative processes such as coordinating interviews, offboarding, exit interviews, creating onboarding checklists, offer letters, and administering and tracking all leaves, time off, and vacations for the company.
- Lead the Joint Health and Safety Committee and ensure compliance with local legislation.
- Maintain the highest level of confidentiality at all times.
- Provide support in event planning at both the team and company level. Events may include celebrations, kick-off events, town halls, and others as required

**Requirements**:

- You have a post-secondary degree (preferred), with a minimum of 2 years’ experience in a related position in a dynamic/scaling environment.
- You can prioritize your work in a fast-paced, rapidly changing, and innovative environment.
- You are eager to bring new ideas to the table and roll up your sleeves to get things done.
- You are extremely organized and passionate about details.
- You take proactive approaches to problem-solving and have strong decision-making capabilities.
- You handle confidential information with discretion and are adaptable to competing demands.
- You have strong interpersonal skills and build trusted relationships with employees and other internal and external partners.
- You have strong written and verbal communication skills and are proficient in Google Workspace (e.g., Gmail, Google Docs, Google Sheets, Google Slides) and virtual platforms, including Zoom.

**What We Offer**
- Competitive compensation, generous benefits, and performance-based incentives
- Growth and opportunity. You’ll find yourself surrounded by mentors from all walks of life, each with a unique set of skills and experience that brought them here.
- Community. We like getting to know one another both in and out of the workplace, whether it’s collaborating in our virtual company meetings, connecting over donut dates or getting together in our offices or on the road.
- Job satisfaction. We don’t mean to brag, but people love working here.
- Work-life balance. With flexible working, and remote work, make anywhere your office.

We are committed to being an equal opportunity employer, fostering a welcoming and inclusive atmosphere - from our team members to our diverse customer base, and the communities we’re part of. We approach our work and each other with kindness, empathy, and respect, ensuring that our environment reflects the diversity we serve.

It’s the responsibility of all Corfix employees and contractors to uphold a workplace culture that’s free from discrimination and harassment, where treating everyone with kindness and respect isn’t just encouraged, it’s expected.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

Ability to Commute:

- Ottawa, ON K2K 2A9 (required)

Ability to Relocate:

- Ottawa, ON K2K 2A9: Relocate before starting work (required)

Work Location: Hybrid remote in Ottawa, ON K2K 2A9