Executive Assistant
1 week ago
Executive Assistant & Office Coordinator Polytechnics Canada is the voice of leading research-intensive, publicly supported polytechnics and institutes of technology. On behalf of our members, we advocate for federal action related to innovation and skills. Polytechnic education is technical, hands‑on and applied. Polytechnic institutions allow students to learn alongside industry professionals, to industry standards, using industry equipment. The result is a talent pipeline that is highly employable and prepared to hit the ground running. Businesses and organizations partner with polytechnics to solve their challenges through applied research. The Polytechnics Canada team is a small group of dedicated and enthusiastic professionals working in a fast‑paced office environment. We are seeking a motivated team player who, like us, has high standards for quality work, is able to multi‑task and has a great sense of humour. Position: We are looking for a proactive and highly organized Executive Assistant & Office Coordinator to oversee daily office operations and ensure a smooth, efficient and well‑run work environment. The role will play a key role in maintaining administrative systems, managing office resources and supporting the CEO. Qualifications & Attributes: Post‑secondary degree or diploma in a related field of study At least two years of experience as an office manager, administrative manager, executive assistant or similar role Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Dynamics 365 Awareness with QuickBooks Online Ability to handle sensitive information with discretion Experience managing projects and events Ability to prepare professional and timely email correspondences and communications Strong organizational and time‑management skills Effective interpersonal and communication skills Detail‑oriented Positive attitude and problem‑solving mindset Ability to work independently and as part of a team with minimal supervision Key Areas of Responsibility: Manage all aspects of day‑to‑day office operations, including facilities, supplies, equipment and vendors Serve as the first point of contact for incoming calls, mail and visitors Manage the CEO’s calendar Manage invoices, bank accounts, credit cards and staff expenses Support accountants with monthly financial reconciliations, vendor payments, tax filings and year‑end audit Organize meetings (internal and external) and travel logistics Help coordinate events, including annual conference, advocacy events and working group meetings Maintain CRM database, serving as the organization’s CRM administrator Offer support related to organizational governance Maintain office filing systems, both physical and digital Assist with onboarding new hires and updating employee records Coordinate office maintenance and repairs Identify and drive process improvements and operational efficiencies Ensure compliance with health, safety and security protocols Job Type: Full‑time Pay: $70,000 - $75,000 Dental care Extended health care Paid time off RRSP match Schedule: Monday to Friday In‑person Seniority level Entry level Employment type Full‑time Job function Administrative Industries Higher Education #J-18808-Ljbffr
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Executive Communications Assistant
2 weeks ago
Ottawa, Canada Keller Executive Search Full timeOverviewThis is a position within Keller Executive Search and not with one of its clients.Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...
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Executive Communications Assistant
2 weeks ago
Ottawa, Canada Keller Executive Search Full timeOverviewThis is a position within Keller Executive Search and not with one of its clients.Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...
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Ottawa, Canada Keller Executive Search Full timeA leading executive search firm based in Canada seeks a proactive Executive Assistant to support senior executives. This role requires strong organizational and communication skills, managing calendars, drafting correspondence, and conducting research. Ideal candidates have proven experience in a fast-paced environment and familiarity with Microsoft Office....
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Executive Assistant
1 week ago
Ottawa, Canada Robert Half Full timeOur client is ooking for a highly organized and detail-oriented Executive Assistant to join their team in Ottawa, Ontario. This contract position offers an opportunity to support senior executives in a dynamic communications environment. The ideal candidate will possess excellent communication skills and the ability to manage multiple priorities...
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Executive Assistant
5 days ago
Ottawa, Canada Ottawa Inner City Health Full timeOttawa Inner City Health is seeking an** Executive Assistant** to join our Administrative Team. The Executive Assistant will be responsible for a wide variety of administrative duties in support of the Chief Executive Officer (CEO) and other senior management members. **Qualifications**: - Post Secondary Diploma in Business Administration, or relevant...
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Remote Global Executive Assistant — Calendar
4 weeks ago
Toronto, Montreal, Calgary, Vancouver, Edmonton, Old Toronto, Ottawa, Mississauga, Quebec, Winnipeg, Halifax, Saskatoon, Burnaby, Hamilton, Victoria, Surrey, Halton Hills, London, Regina, Markham, Brampton, Vaughan, Kelowna, Laval, Southwestern Ontario, R, Canada Keller Executive Search Full timeA leading executive search firm in Toronto is seeking an experienced Executive Assistant to provide comprehensive support to senior executives. This role involves managing calendars, drafting correspondence, and coordinating with clients. Ideal candidates will have strong organizational and communication skills, with a capacity for discretion in handling...
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Ottawa, Toronto, Montreal, Calgary, Vancouver, Edmonton, Old Toronto, Mississauga, Quebec, Winnipeg, Halifax, Saskatoon, Burnaby, Hamilton, Victoria, Surrey, Halton Hills, London, Regina, Markham, Brampton, Vaughan, Kelowna, Laval, Southwestern Ontario, R, Canada Keller Executive Search Full timeA leading executive search firm based in Canada seeks a proactive Executive Assistant to support senior executives. This role requires strong organizational and communication skills, managing calendars, drafting correspondence, and conducting research. Ideal candidates have proven experience in a fast-paced environment and familiarity with Microsoft Office....
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Executive Assistant
2 weeks ago
Ottawa, Canada TAG HR Full timeExecutive Assistant – Real Estate & Property Management Salary: TBD About the Role Our client, a leading real estate brokerage, is seeking an experienced Executive Assistant to provide dedicated support to the Managing Director and the Real Estate Brokerage team. This role is central to ensuring seamless operations within a fast-paced, entrepreneurial...
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Calgary, Toronto, Montreal, Vancouver, Edmonton, Old Toronto, Ottawa, Mississauga, Quebec, Winnipeg, Halifax, Saskatoon, Burnaby, Hamilton, Victoria, Surrey, Halton Hills, London, Regina, Markham, Brampton, Vaughan, Kelowna, Laval, Southwestern Ontario, R, Canada Keller Executive Search Full timeA leading executive search firm in Calgary seeks an experienced Executive Assistant to provide top-tier support to senior executives. This role involves managing complex calendars, drafting correspondence, and overseeing document management. The ideal candidate will possess exceptional organizational skills and discretion in handling sensitive information,...
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Executive Assistant
7 days ago
Ottawa, Canada Tiffany & Co. Full time**Position**: **Position Overview** Are you a master of organization, a proactive problem-solver, and thrive in a fast-paced, dynamic environment? Do you possess the finesse to manage complex schedules, anticipate needs, and facilitate seamless communication at the executive level? If so, we invite you to join us as the Executive Assistant supporting our...
