Coordinator/executive Assistant

2 weeks ago

Ottawa, Canada MEDA Full time

***

The **Coordinator/Executive Assistant** works with the Sr. Vice President, Global Programs and is responsible for ensuring the smooth functioning of the Global Programs department and its activities, performing a range of coordinating and administrative duties.

**Job Status**:Full-time

**Start Date**: As soon as possible

**Location(s): Ottawa, ON**(Hybrid)**

**MAIN RESPONSIBILITIES INCLUDE**:

- Supporting the SR. VP through a wide range of administrative duties relating to daily operations and project work, including coordinating meetings & activities, managing schedules, researching, analyzing & synthesizing information, assistance with communications, managing and organizing files, etc.
- Creating presentations and other meeting materials including reports and Board submissions.
- Maintaining the SR. VP’s calendar, handling inquiries and requests, and anticipating operational needs, proactively resolving logístical and administrative issues.
- Support with departmental budget, processing invoices and expense reports, and arranging travel for the SR. VP.
- Researching and synthesizing data for reports, creating and editing presentations.

**REQUIREMENTS**

**Education**:
**University Degree in Business Administration or related field**

**Experience**:
Minimum 4 years' experience working in an Executive Assistant or Coordinator administrative capacity in a busy multinational organization, supporting the activities of an executive and a department. Experience providing support on Board related matters.

**Technical Expertise**:
Speaks English and French

Demonstrated proficiency in Microsoft Office Suite, including Outlook, Word and Excel, SharePoint and Convene. Understanding and appreciation of business principles and international development.

**ADDITIONAL QUALIFICATIONS INCLUDE**:

- Ability to meet in person from time to time in the Ottawa area
- Willingness to flex hours to work across time-zones as required
- Appreciation and support of MEDA’s faith statement, values and goals
- Ability and willingness for occasional travel
- Strong verbal and written communication skills with a professional, personable and polished demeanor
- Strong organization skills with excellent attention to detail while working in a fast-paced business environment.
- Judgement, tact and diplomacy to handle sensitive and confidential matters
- Self-motivated and demonstrated ability to work independently
- Excellent interpersonal skills, problem solving and judgment

**APPLICATION DEADLINE**:Applications will be reviewed on a rolling basis.

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