Office Administrator/ Bookkeeper

**Job Title: Office Administrator / Bookkeeper**

**Company**: Ducts Plus Inc.
**Location**: Niagara Falls, Ontario
**Employment Type**: Full-Time, In-Person

**About Us**

Ducts Plus Inc. is a growing HVAC and Plumbing contracting business based in Niagara Falls, Ontario, serving residential, commercial, and industrial clients since 2015. Known for our professionalism, precision, and strong team-first values, we are proud to provide high-quality service to our customers and a supportive environment for our employees.

As our company continues to grow, we are seeking a capable and self-motivated **Office Administrator / Bookkeeper** to support both our front-office administration and internal bookkeeping functions. This is a hybrid role that will evolve as our team expands.

**What We Offer**
- Competitive salary based on experience and qualifications
- Health, dental, and vision benefits after 3 months of successful employment
- A supportive and team-oriented work environment
- Opportunity to make a real impact in a locally owned and growing business
- Professional growth and development opportunities

**Position Overview**

This role combines general office administration with bookkeeping responsibilities. You will manage day-to-day front office tasks while maintaining accurate financial records and supporting the business's overall operations. You’ll be the first point of contact for customers and vendors and will also help ensure our financials are organized, up-to-date, and compliant with government regulations.

**Key Responsibilities**

**Administrative Duties**
- Greet and assist clients, visitors, and vendors in a professional manner
- Answer and direct incoming phone calls and respond to general inquiries
- Create, manage, and process work orders for service calls and installations
- Assist in schedule appointments, and maintain the company calendar
- Organize and maintain office filing systems (both digital and physical)
- Maintain office supplies and coordinate orders as needed
- Provide administrative support to management and field staff

**Bookkeeping / Accounting Duties**
- Maintain accurate financial records and prepare basic financial reports
- Manage accounts payable and receivable, including invoicing and payment processing
- Reconcile bank and credit card statements
- Prepare and file HST and other government remittances
- Process bi-weekly payroll and ensure compliance with CRA requirements
- Support year-end preparation and coordination with external accountants
- Track job-related expenses, assist with budgeting, and monitor financial transactions
- Ensure compliance with internal accounting and financial policies

**Qualifications**
- 3-5 years of experience in an administrative or bookkeeping role (experience in the trades/construction industry is an asset)
- Proficiency with QuickBooks Desktop, QuickBooks Online, and Microsoft Excel
- Strong organizational, multitasking, and time-management skills
- Knowledge of Canadian payroll, HST, and basic accounting principles
- Excellent verbal and written communication skills
- Self-directed with a proactive and problem-solving mindset
- Able to work independently and collaboratively in a small business environment
- Positive, professional attitude with strong customer service skills

**Additional Details**
- **Schedule**: Monday to Friday, 8:00am - 4:00pm
- **Location**: In-person, Niagara Falls, Ontario
- **Dress Code**: Business casual
- **Start Date**: To be determined

**How to Apply**

If you’re an experienced administrator with a background in bookkeeping and a passion for supporting small business operations, we’d love to hear from you Please send your resume and a brief cover letter to:
**Subject Line**: _Office Administrator / Bookkeeper Application - [Your Name]_
- **Please note: No walk-ins or phone calls. Only those selected for an interview will be contacted.**_

**Job Types**: Full-time, Permanent

Pay: $21.00-$26.89 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Extended health care
- Vision care

Work Location: In person