Front Desk Support/deal Secretary

2 weeks ago

Mississauga, Canada Century 21 Best Sellers Ltd Full time

Join an award-winning and Fun Real Estate Brokerage. We are looking for an experienced and motivated Real Estate Receptionist to help support our growing team of agents and clients.

**Responsibilities**:

- A Strong knowledge of Broker Bay, LONE WOLF, Webforms and other Real Estate Software.
- Assisting the Broker of Record in Recruiting Campaigns.
- Processing Transactions through LONE WOLF system.
- Handle multi-line phone system; routed phone calls appropriately, page agents internally and externally and scheduled and confirmed Agents’ appointments
- Prepare documentation and draft Agreements relating to the purchase and sale of a property such as Offers, Waivers, Amendments, Mutual Releases, Buyer Agency Agreements, Listing Agreements, etc.
- Review deals provided by the agent to ensure all paperwork is attached prior to submitting to the administration department.
- Communicate directly with agents, lawyers and outside real estate admin for deal processing and compliance.
- General Housekeeping of The Office and Work Areas.
- Other Duties as Assigned.

**Qualifications**:

- Minimum 1 year experience in the real estate industry as a receptionist.
- Knowledge of Lone Wolf Technologies.
- Knowledge of Brokerbay or equivalent front office software.
- Experience with BackOffice and BackOffice accounting software is an asset.
- Must be comfortable learning new computer software with strong computer skills.
- Must have excellent English (verbal and written) communication skills.
- Must possess excellent organization skills.
- Natural attention to detail and accuracy.
- Ability to work independently and as a team player.
- Ability to handle multiple priorities and tight deadlines.
- Ability to handle a busy and fast-paced office environment.
- Ability to solve routine problems independently and analyze issues for possible resolutions.
- Knowledgeable understanding of OREA forms such as Agreement of Purchase and Sale, Agency forms (e.g. BuyerRepresentation Agreement), Fintrac ID, etc.

**Reports To**:Head Accountant and Broker of Record.

**Start Date**:TBD

**Job Type**:Part-Time

**Salary Compensation**:$16.00 - $18.00 per hour.

Work Remotely
- No

**Job Types**: Full-time, Part-time

Pay: $18.00-$24.00 per hour

Expected hours: 8 - 40 per week

Additional pay:

- Commission pay

**Benefits**:

- Casual dress
- Company events
- On-site parking

Flexible language requirement:

- French not required

Schedule:

- Evening shift
- Monday to Friday
- On call
- Weekends as needed

**Education**:

- Secondary School (preferred)

**Experience**:

- Real Estate Receptionist: 1 year (required)

Work Location: In person

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