Bookkeeping & Administrative Clerk

**Summary**:
This is an administrative position that encompasses bookkeeping duties and general administrative responsibilities in support of our accounting & dispatching teams. Work will range from both the routine to somewhat challenging tasks and ‘special projects’.

Ideally suited for someone wanting to further develop their existing accounting and administrative skills, the person selected will be able to think on their feet, require mínimal supervision in completing reoccurring tasks on time, have excellent interpersonal and communication skills and will enjoy working within a small, centralized, cross-functional administration team that maintains a high level of professionalism and mutual support.

To be clear, the person in this role will essentially be a “jack-of-all-trades”.

That said, major responsibilities are within the following areas:

- Accounts Payable: - all standard requirements, including creating, reviewing/verifying invoices, coding invoices based HST &/or QST, preparing check runs, facilitating signing, managing EFT’s, preparing bank deposits, communicating with customers regarding outstanding balances and payment inquiries, posting payments, providing excellent customer service by addressing inquiries and resolving issues in a timely manner, etc.

[**NOTE**: - the AC Payable role will be paramount for the first six (6) months after joining the company]
- general accounts reconciliations
- assist with payroll as required
- reconcile bills of lading (BOL)
- assist dispatch team with documentation requirements for drivers (‘carding’, licenses, etc.)
- review & maintain various operational documentation (B620 schedules, equipment certifications, etc.)

Position reports to the Accounting / Administration Supervisor.

**Skills/Qualifications**:

- **Minimum** of 2 years of related work experience required, fulfilling administrative, sales support, personal assistant, receptionist, or similar role, - required
- When a mutually agreed upon commitment is made, including to a colleague or on behalf of a customer, demonstrative willingness to complete the task on time - required
- Must be detail oriented, a self-starter, exhibit strong organizations skills, and demonstrate the ability to handle multiple deliverables, projects, and deadlines simultaneously with mínimal supervision
- Familiarity with the standard concepts, practices, and procedures of trucking & logistics industry, residential & industrial energy services, vehicle repair & maintenance services, - preferred
- Must be computer literate with detailed working knowledge of standard Microsoft Office programs (Word, Excel, Outlook, etc.)
- Bilingualism strongly preferred (English & French)
- High-school leaving certificate, - minimum. Community diploma preferred, business-oriented concentration ideal.
- Hold a valid driving license, preferred

**Starting Compensation**: $ 1,380 / bi-weekly, yet commensurate with education, qualifications, experience & skill-set.

Vacation: 2 weeks paid

**Benefits**:

- Vision care
- Dental care
- Extended health care
- Free parking

**The Company**:
GPM Holdings Inc. (GPMHI) is a family-owned and operated company currently with two operational divisions (trucking & logistics, residential & industrial energy services) along with a full-service repair & maintenance facility.

The company is located in the south-east end of Ottawa.

**Job Types**: Full-time, Permanent

Pay: $35,880.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- On-site parking
- Vision care

Schedule:

- Day shift
- Monday to Friday

Application question(s):

- Must currently be residing in the greater Ottawa / Gatineau Region

**Education**:

- Secondary School (required)

**Experience**:

- Bookkeeping: 2 years (required)

Work Location: In person