Medical Office Administrator

1 day ago

Dieppe, Canada Dr Karine Spence Full time

**Join Our Team**

At Dr. Karine Spence’s family practice, our dedicated team plays a vital role in our patients' healthcare journey. We are committed to providing an exceptional experience for every patient. If you thrive in a fast-paced environment, have a passion for healthcare, and enjoy collaborating in a team setting, we’d love to have you on board

**The opportunity**:
Dr. Karine Spence is seeking a Full-Time, Temporary Medical Office Administrator to join her team. This role is a temporary position with an expected duration of approximately 12 months.

This opportunity is meant for an individual who has experience working as an office administrator within a health care setting. If you consider yourself to be a strong communicator who is organized and compassionate, and you are an innovative person who loves taking initiative, this may be the perfect opportunity for you

**Key Responsibilities, as required/applicable**:

- Coordinates patient care through the clinic: checking in, prepping, escorting to exam rooms, and preparing exam rooms for the next patient.
- Ensures exam rooms are stocked appropriately.
- Answers inquiries by phone and in person in a helpful, respectful and efficient manner.
- Manages and maintains appointment schedule.
- Manages incoming/outgoing communications.
- Maintains electronic medical records via EMR software (Medfar).
- Processes faxes electronically.
- Ensures patient confidentiality.
- Performs billing procedures.
- Orders and receives office and medical supplies.
- Prepares and processes clinic mail.
- Performs all other related administrative tasks or special tasks.

**Schedule & Location**:

- The medical office administrator position requires availability to work on-site from Monday to Friday, 8 hours/day (excluding evenings, weekends, and STAT holidays).
- The clinic is located at 600 Dieppe Blvd, Dieppe NB.

**Qualifications**:

- Proficiency with a computer (including using the internet, electronic medical record system, and MS Office software).
- Demonstrates excellent documentation skills and attention to detail.
- Strong communication and conflict resolution skills.
- Strong interpersonal skills.
- Exhibit compassion and patience.
- Self-motivated individual who has the ability to work independently and as a team.
- Contribute to a culture of continuous improvement by fostering a mindset of innovation, problem solving, and excellence.
- Ability to maintain a high regard for confidentially and advocacy for patients.
- Ability to multi-task and work in a fast-paced environment.
- Proficiency in French and English is essential due to operational requirements.

**Experience/Education**:

- 2+ years of experience as a medical office admin within a medical environment is an asset.
- Medical office admin diploma (or equivalent) is an asset.
- Familiarity with medical terminology.
- General knowledge of the New Brunswick medical system is an asset.

**Why you should absolutely join our team**:

- A professional, positive, and inclusive work environment.
- A competitive salary.
- No evenings and weekends.
- Office closed on all STAT holidays.
- Free parking.

**Estimated Start Date**:February/March 2026

**Application deadline**: December 23rd 2025

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

Work Location: In person

Application deadline: 2026-01-02
Expected start date: 2026-02-02

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