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Administrative Assistant, Fire Prevention

2 weeks ago

Airdrie, Canada City of Airdrie Full time

**About Us**

As one of the fastest growing cities in Alberta, the City of Airdrie is a recognized leader in building a vibrant and sustainable community through innovation.

At the City of Airdrie, incredible opportunities happen every day in a flexible work environment that is tailored to each department. Our inclusive culture and values create a workplace where we welcome aspiring, driven and creative individuals to help us accomplish our business and community goals. We are supportive of one another, and we have fun while we serve our community. We are passionate about improving the lives of our residents through care and respect; that is the foundation of our organization. At the City of Airdrie, we learn, grow and accomplish great things together. We’re proud to foster a workplace culture built on dedication, teamwork, and genuine care. Our commitment to creating a positive environment is reflected in our employee feedback from the 2025 Employee Engagement Survey, with 92.8% of employees saying they enjoy their work, and 92.6% feeling equipped with the resources they need to stay safe on the job.

If you have a passion for building a better community and are ready to join the excitement, we’d love to hear from you

**The Opportunity**

This position provides day-to-day administrative support and clerical duties to the Deputy Fire Chief. It requires a high level of confidentiality, sound judgement, diplomacy, and attention to detail. Additionally, this position will perform a variety of administrative duties and clerical tasks in support of the Fire Prevention Bureau. This position will act as the point of contact and ensure the efficient and smooth day-to-day operations of the FP Bureau. This position will assist in daily office needs and managing general administrative activities.

Responsibilities include

  • Provide internal and external customer service to meet City of Airdrie standards of operation
  • Provide administrative support to Deputy Chief Fire Prevention and Public Education
  • Provide administrative support to Fire Prevention Bureau
  • Input data and maintain Fire Records Management system
  • Coordinate release of information (FOIP); and provide FPB invoicing
  • Support development and input data of Fire Prevention training materials in the training management system (FireEms)

**You Bring**

  • Post-secondary education in the administrative field is preferred
  • Certificate in Office Administration would be an asset
  • Two to three years administrative assistance experience
  • Experience in municipal government would be an asset
  • Ability to perform tasks autonomously
  • Possess a sense of responsibility and punctuality
  • Meticulous to details and maintains functioning workplace
  • Ability to multitask based on priorities
  • Effective communicator and creates a positive work environment
  • Demonstrates strong communication skills when interacting with both internal and external customers
  • Thorough understanding of computer software, browsers, and operating systems and is proficient with Sharepoint, Word and Excel
  • Acts as a team player and is ready, willing, and able to support the team

**We Offer**

Along with a competitive compensation program and City paid health and dental premiums, this position also includes:

  • Excellent health, dental, paramedical and benefits plan
  • Career development and tuition reimbursement
  • Employee discounts, gym membership, social events and health & wellness initiatives

Continuous learning through training and development is encouraged as are flexible work arrangements, when possible. We recognize that our people work best when they feel engaged in their environment and appreciated for their efforts and our overall benefits package reflects that.

**Additional Information**

This is a six-month temporary role, scheduled at 37.5 hours per week.

**Next Steps**

The City of Airdrie is committed to fostering a workplace culture where belonging, equity, accessibility, and diversity are deeply ingrained into all parts of the City, where employees feel they belong, are treated with respect, and where everyone can thrive and contribute to the City’s success.

Interviewing and hiring may commence prior to the posted closing date.

Thank you for your interest in the City of Airdrie.