Administration Assistant

1 week ago

Oak Bluff, Canada Sollio Agriculture Full time

**Customer Service & Administration Assistant**

**Work Location**:Oak Bluff, MB

**Overview**: Reporting to the Terminal Manager, this position will be responsible for providing exceptional customer service and supporting the office administrative functions. This position is vital to ensure Oak Bluff operates effectively to deliver a high level of customer service to our valued customers.
- **CHALLENGES WE OFFER**_
- Act as the first point of contact within the terminal office, greeting customers, answer incoming calls & directing inquiries to appropriate staff;
- Operate ERP software to process receipts and shipments;
- Monitor all incoming shipments daily;
- Plays a key role in maintaining EH&S standards. This will include updating compliance records, setting up monthly meetings, capturing and posting monthly notes;
- Update & maintain office policies and procedures;
- Develop & maintain a filing system for both electronic & paper copies;
- Assist with filing, mailing, customer follow-ups & office administration - including for other departments/managers as required;
- Prepare, sort, retrieve incoming & outgoing mail;
- Verify & coding of day-to-day invoices;
- Reconcile inventory transactions and bill of ladings;
- Arrange meetings and take detailed minutes, including conference calls, board meetings and events for other team members at the site;
- Provides support to sales team including reports, booking meetings/travel as required;
- Lead event planning for larger meetings, conferences, committees and events;
- Manage & maintain office setting, including inventory of office supply products
- **YOU FIT THE FOLLOWING PROFILE**_
- 1 - 2 years of related experience preferred
- Strong interpersonal and communication skills, both written and verbal
- Ability to multi-task and prioritize workload
- Proficient with computers including Microsoft Office Suite (Word & Excel) is considered an asset
- Able to thrive in a team environment but also independently with mínimal supervision.
- Ability to work extended hours during busy spring season and as required throughout the year.

**Job Types**: Full-time, Permanent

**Salary**: $18.00-$28.00 per hour

**Benefits**:

- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Wellness program

Schedule:

- 8 hour shift
- Day shift

Supplemental pay types:

- Bonus pay
- Overtime pay

Ability to commute/relocate:

- Oak Bluff, MB: reliably commute or plan to relocate before starting work (required)

Work Location: One location

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