Administrative Assistant

6 days ago

Concord, Canada GTA DOOR SYSTEMS LTDS Full time

Work Term: Permanent
- Work Language: English
- Hours: 30 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 7 months to less than 1 year
- **Work setting**:

- Relocation costs not covered by employer
- Construction
- Willing to relocate
- ** Budgetary responsibility**:

- 0 - $100,000
- $100,001 - $500,000
- ** Tasks**:

- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the flow of information within the team
- Direct and control daily operations
- Evaluate daily operations
- Motivate staff
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Plan and organize daily operations
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Oversee the classification and rating of occupations
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Oversee development of communication strategies
- Compile data, statistics and other information
- Oversee the preparation of reports
- Advise senior management
- Respond to employee questions and complaints
- Liaise with management, union officials and HR consultants
- Negotiate collective agreements on behalf of employers or workers
- Oversee payroll administration
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Maintain and manage digital database
- Coaching
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
- Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
- Assign, co-ordinate and review projects and programs
- Plan, organize, direct, control and evaluate daily operations
- ** Computer and technology knowledge**:

- Google Docs
- Microsoft Publisher
- Microsoft Visio
- Dictaphone
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Adobe Photoshop
- Database software
- MS Project
- Social Media
- Accounting software
- MS Access
- MS Office
- Quick Books
- Simply Accounting
- Adobe Acrobat Reader
- Google Drive
- LinkedIn
- WordPerfect
- Electronic mail
- ** Technical terminology**:

- Financial
- Business
- ** Area of work experience**:

- Purchasing, procurement and contracts
- ** Specialization or experience**:

- Employee engagement
- ** Area of specialization**:

- Correspondence
- Reports and records
- Contracts
- Statistics
- Financial statements
- Invoices
- Project management
- Business process management
- Accounting
- ** Transportation/travel information**:

- Willing to travel
- Travel expenses not paid by employer
- ** Work conditions and physical capabilities**:

- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Large workload
- Work with mínimal supervision
- ** Personal suitability**:

- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner

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