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Operations Coordinator

3 weeks ago

Etobicoke, Canada fgf brands Full time

Job Posting:
We are hiring an Operations Coordinator for our Carrier bakery who will be responsible for providing administrative support to various departments within the facility, which may include filing, material ordering, tracking and coordinating office facilities.

**Core Accountabilities**
- Ensure invoices are processed and approved in timely manner.
- Receive, distribute, and prepare mail for courier services.
- Maintain/organize filing system and update databases and other information as required.
- Ensure all correspondence, communication and reports are dealt with in a timely and confidential manner.
- Respond efficiently to all requests for office supplies and coordinate servicing of office equipment;
- Collect ad hoc data prepare reports and graphs (i.e. efficiency, health and safety, material, etc.)
- All other duties as required:

- Organize Town halls and employee recognitions events.
- Payroll for hourly and agency team members.
- Ordering plant ingredient using SAP (back up for Material coordinator)
- Maintaining plant budget files in various accounts and budget accruals on a period basis.
- Maintaining health and safety records and training (assisting health & safety specialist)
- Maintaining hourly team member’s confidential records including their personal information, training records and disciplinary actions.
- Managing Team Member vacations

**Job Requirements**
- Completion of high school; College degree an asset
- 3+ years’ experience as an assistant in a manufacturing environment preferred
- Exceptional coordination & time management skills required
- Strong computer skills (Word, Excel, PowerPoint)
- Superior organizational, administrative & project planning skills
- Self-directed with ability to work independently in a fast paced environment managing multiple priorities
- Detail oriented
- Highly effective interpersonal skills to deal with internal and external contacts
- Able to work well with a variety of people & maintain confidentiality
- SAP Knowledge is an asset