Business Support

1 week ago

Cambridge, Canada StarSpec Technologies Inc. Full time

We are looking for a proactive and detail-oriented **Business Support / Operations Coordinator** to manage operational and administrative tasks critical to our team's success. This role is integral to ensuring seamless company operations, from managing invoices and tracking shipments to coordinating purchasing and maintaining inventory records. If you excel in a fast-paced, innovative environment and take pride in delivering meticulous support, we want to hear from you.

This position begins as **Part-Time** in **July 2025**, with the potential to transition to Full-Time based on performance and company needs. Compensation is competitive, ranging from **$19/hr** to **$35/hr**, commensurate with experience.

**Key Responsibilities**
- **Invoicing and Payments**: Handle POs, vendor invoices, and payment processing.
- **Administrative Support**:Handle general administrative duties such as filing, scheduling, and documentation management.
- **Budget and Expense Support**: Track expenses and assist in consolidating quarterly budgets.
- **Shipping and Inventory**: Coordinate logistics for shipping and receiving; maintain accurate inventory records, and ensure smooth operations.
- **Vendor Management**:Serve as the point of contact for vendor communications, including obtaining quotes, processing purchase orders, and following up on payments.

**Occasional Responsibilities**
- **Employee Benefits Administration**:Maintain records for employee benefits and savings plans.
- **Office Organization**:Create and maintain templates, filing systems, and standardized documentation.

**Must-Have Qualification**
- Hands-on experience in administrative or operational support roles, ideally within a startup or high-tech environment.
- Proficiency in PO → invoice → payment workflow.
- Strong organizational and multitasking abilities, with the flexibility to adapt to shifting priorities.
- Strong communication and reporting skills.
- Exceptional attention to detail and follow-through.
- Legal entitlement to work in Canada.

**Nice-to-Haves**
- Familiarity with vendor management and procurement processes.
- Experience maintaining benefits systems or handling office administration.
- Proficiency in Google Workspace tools (Sheets, Docs, Calendar, Slides).
- Advanced spreadsheet skills (Google Sheets) including pivots and lookups.

**Why Join StarSpec?**

At StarSpec Technologies, we value **collaboration**, **innovation**, and **efficiency**. As a **Business Support / Operations Coordinator**, you’ll play a pivotal role in enabling our engineering and leadership teams to focus on advancing groundbreaking technologies. This position offers significant flexibility, including remote work options and the ability to adjust hours to accommodate personal needs.

If you’re ready to contribute to cutting-edge space technology initiatives while developing your professional skills in a dynamic environment, we’d love to have you on our team.

**How to Apply?**

**Job Types**: Full-time, Part-time

Pay: $19.00-$35.00 per hour

Expected hours: 20 - 40 per week

**Benefits**:

- Dental care
- Extended health care
- Flexible schedule
- Paid time off
- RRSP match
- Vision care
- Work from home

**Experience**:

- Administrative: 1 year (preferred)

Work Location: Hybrid remote in Cambridge, ON N3H 4W5

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