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Executive Assistant

3 weeks ago

London, Canada Cheshire Independent Living Services Full time

**Cheshire Independent Living Services is looking for an Executive Assistant**

Cheshire is an organization of caring people, who care for people. We are a community-based healthcare agency who supports frail seniors and adults with physical disabilities and enables them to remain active and independent in their own homes and communities.

A career with Cheshire is an opportunity to know that what you do matters. Every day.

**Compensation**:

- Starting rate of pay $25.46/hour.
- PLUS, Mileage Reimbursed at $0.48/km as applicable.

**Benefits for this position include**:

- Excellent Health Care Plan
- Registered Pension Plan Matching
- Paid Sick Time
- Discretionary Days
- Competitive Vacation Benefits
- Excellent Health & Safety Program
- Employee Rewards & Recognition Programs
- Employee Referral Bonus Program
- Opportunities for professional development by participating in organizational committees
- Attendance Reward Program
- Team Building Events
- Pet Friendly Environment
- Recognized Years of Service Awards
- Employee Assistance Program

**Key responsibilities will include, but not limited to**:

- Calendar** Management**: Schedule and coordinate meetings, appointments, and events for the executive(s).
- Travel** Arrangements**: Plan and book travel, including flights, accommodations, and itineraries.
- Document** Preparation**: Draft, edit, and proofread reports, presentations, and other documents.
- Meeting** Support**: Prepare agendas, take minutes, and ensure follow-ups are executed.
- Project** Management**: Assist in managing projects by tracking deliverables, deadlines, and key milestones.
- Confidentiality**: Handle sensitive information with the utmost discretion.
- Office** Operations**: Provide program reports and stats as required, and other administrative tasks as needed.

**Qualifications**:

- Proven experience as an Executive Assistant or in a similar role.
- Proficiency in Microsoft Office Suite and [other tools/software as relevant].
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- High level of professionalism and confidentiality.
- Post Secondary Education in Administration.

**What you'll bring to the role**:

- Enthusiasm and an entrepreneurial spirit.
- Proven experience as an office administrator, executive assistant or similar role.
- High energy and great at building relationships and treating people with respect and courtesy.
- Relentless focus on awesome stakeholders’ experience.
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Professional demeanor and ability to maintain confidentiality.
- High level of integrity and discretion.
- Strong organization, attention to detail, time management and multitasking skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
- Familiarity with GoldCare.
- Excellent written and verbal communication skills and the ability to collaborate and use influence cross-functionally.
- Must have a reliable vehicle, and a valid Ontario driver’s license (minimum G2).
- A desire to make a difference in the lives of others, every day.
- 3 or more years in an Executive Assistant Position
- A valid Canadian Driver’s License and have regular access to a reliable vehicle
- Valid automobile insurance with liability coverage
- Ability to work Monday to Friday 8:30am till 4:30pm

**No Phone Calls or Walk Ins Please.**

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