Administrative Assistant

5 days ago

Vancouver, Canada MENARD CANADA Full time

**About Us**

Menard Canada is a leading construction company specializing in ground improvement solutions. We are committed to excellence and innovation, and we are looking for a dedicated Administrative Assistant to join our team during the peak construction season.

**Job Summary**:
We are seeking a proactive and organized Administrative Assistant to support our managers and employees with various administrative tasks related to hiring, onboarding, and operational support. This is an excellent entry-level opportunity for recent graduates eager to gain hands-on experience in Administration, Human Resources, Safety and Operations.

**Key Responsibilities**:

- Coordination of events in the West.
- Carry out pre-employment reference taking and plan pre-employment medical examinations.
- Coordinate and organize new employee HR and HSE onboarding, including preparing welcome kits and setting up workstations for all Menard Canada in the West.
- Maintain an up-to-date employee HSE training list and schedule training sessions as needed.
- Book lunch for sales events and manage the logistics of these occasions.
- Maintain an up-to-date trade show calendar; book sponsorships and the Menard booth for events.
- Handle requests for IT equipment (laptop) and manage office supplies, Telus account and order cell phones and manage printer contracts.
- Book staff accommodations and travel arrangements; hotels and flights for managers and permanent employees as needed.
- Coordinate general needs with the building manager, including ordering new office cards, keys, parking passes, and gym memberships.
- Provide clerical support for the office, including coordinating weekly office lunches.
- Maintain an up-to-date business license list for all operating locations and manage renewals.
- Answer phone calls and serve as the main resource at the office, maintaining contact lists.
- Fill out and submit prequalification forms for projects.
- Provide general administrative and HR support to the National HR Manager as needed
- Help organize social event in the West.
- All other related tasks.

**Qualifications**:

- Certificate, Diploma, in Human Resources, Business, or a related field.
- Strong multitasking abilities and the capability to manage priorities and meet deadlines.
- Excellent verbal and written communication skills.
- Experience in event organization and welcoming new employees.
- Ability to work independently, take initiative, and handle responsibilities with mínimal supervision.
- Proficiency in Microsoft Office Suite.
- A helpful and friendly personality, eager to support both managers and employees.

**Why Join Us**:

- Gain valuable experience in a dynamic and growing company.
- Work closely with experienced HR professionals.
- Contribute directly to the success of the company.

**Benefits**:

- Dental care
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person

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