Receptionist/administrative Assistant

5 days ago

Winnipeg, Canada Ruban Insurance Brokers Inc. Full time

**Receptionist - Administrative Assistant**

Ruban Insurance is currently seeking a full-time Receptionist - Administrative Assistant to join our team to assist with receiving and responding to incoming correspondence, scheduling, information gathering, and other related job functions.

**Summary**

Provides direct administrative-clerical assistance to assigned account executives. Provides support in an office environment with a broad variety of functions, while prioritizing and organizing tasks. Builds and fosters strong relationships with insurers, clients, and office staff.

**Primary Responsibilities but not limited to**:

- Greets and directs all in-office visitors and in-coming calls in a friendly courteous manner.
- Ensures incoming and outgoing correspondence is distributed accordingly and in a timely manner, including mail/courier pick-up and drop off.
- Answers general inquiries with informed and satisfactory responses.
- Prepares meeting materials as requested.
- Manages digital and paper filing systems for all client files, ensuring accuracy, security, and confidentiality.
- Receives and maintains an inventory of required office supplies
- Picks-up/ Orders Office and Coffee Supplies as needed.
- Collaborates with team members to organize logistics for special projects and events.
- Uploads of new business process renewals and endorsements on insurance company’s portals accurately.
- Follows up with clients regarding outstanding invoices, or necessary documentation required for a file.
- Takes customers payments and submits proof of payment as required
- Performs Light Cleaning duties, such as regular disinfecting of all high-touch surfaces in reception, kitchen/coffee room, and boardroom.
- Replenishes cold beverages and coffee supplies as needed.
- Other miscellaneous duties and special projects as required.

**Salary**: From $40,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- RRSP match

Schedule:

- 8 hour shift

**Education**:

- Secondary School (preferred)

**Experience**:

- administrative assistant: 2 years (required)
- receptionist: 2 years (required)

Work Location: In person

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