Transaction Coordinator

1 week ago

Toronto, Canada Cushman & Wakefield Full time

**Job Title**

Transaction Coordinator
**Job Description Summary**

**Key Responsibilities**
- Organize and implement listing and team marketing strategies including management of team’s social media communication
- Coordinate listing proposals and pitches including print finishing (printing, binding, etc.)
- Coordinate and manage agents’ deadlines, meetings, tasks and client interactions
- Maintenance and administration of various databases (Engage, team tracking, client lists, company website, etc.); updating of owner, buyer, seller, property and prospect information as required

**Other Coordination Responsibilities**
- Assist the team in coordinating the Canadian and global real estate account
- Consolidate and track all account activities (Negotiation summaries/RFP comparison matrixes, on-going transaction lists, etc.)
- Assist in preparing select presentations and reports detailing investment recommendations for senior managers, directors, and executives for decision making
- Build and maintain client relationship
- Coordinate with representatives from different service lines (brokers, team administration, strategic consulting groups, etc.) provided to Client under the Master Agreement
- Coordinate field broker selection process
- Assist with determining client needs and communicate and document project parameters
- Manage all C&W Technology resources for the Services (primarily Transactions Management) provided under the Master Agreement
- Oversee the delivery of technology solutions via C&W CoStar & Triana platforms including:

- Co-ordinate training for all team members
- Manage and monitor technology updates for real time reporting
- Manage quality control of data inputs
- Assist with the onboarding of new team members
- Track and report upcoming expirations and other critical dates, draft and process all requests for service or client initiation documents, and draft and process all Co-Broker and agent engagement letters
- Assist/support client in completing deal due diligence at the close of a transaction
- Draft and/or review transaction documents (Notices, LOI, Offers, Agreements of Purchase and Sale, etc.);
- Coordinate the collection of all transaction monies (i.e. commissions, funds in trust, etc.)
- Coordinate client site visits/market tours
- Keep record of and compile information for client activity reports and update ongoing transaction pipeline
- Perform general clerical tasks, including but not limited to data entering (Engage), photocopying, filing, telephone calls, archiving, organizing couriers, mailings, etc.
- Miscellaneous requests and special projects as required by the team
- Provide any other administrative tasks required by C&W to facilitate the transaction of C&W real estate business

Organize and prepare transaction documents i.e. confidentiality agreements, offers, listing agreements and other TRREB/MLS forms, closing documents, trade records, etc.
- Prepare research reports and charts using various sources (MLS, Realnet, Geowarehouse, Costar, etc.)
- Abstract agreements of purchase and sale and prepare proposals with direction from team
- Coordinate collection and submission of required documents for FINTRAC compliance from clients

**Requirements**:

- 3 to 5+ years of transaction management/coordination experience
- Bachelor’s degree in business, finance or related
- Preferred to have valid real estate license
- Excellent proficiency with Microsoft Office Suite (Word, Excel, PowerPoint)

The compensation for the position is: $83,810.00 - $98,600.00

INCO: “Cushman & Wakefield”

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