Administrative Assistant

The Ministry of Natural Resources seeks an organized Administrative Assistant. You will coordinate and provide administrative services to support Section level operations, activities and project initiatives within the Policy Division. **Why work for the Ontario Public Service?** The Ontario Public Service (OPS) is one of the largest employers in the province, employing more than 60,000 people. We have a wide range of meaningful and rewarding career opportunities in communities across Ontario. We offer: - A defined benefit pension plan - Comprehensive Health Plan - Life and Disability insurance - Flexible work arrangements - Collegial and professional work culture - Career growth and development opportunities across multiple business areas - On-the-job training to support your success in the role **Want to learn more about this opportunity?** Join us for an information session on Thursday September 19, 12 to 12:30 at lunch time where you will have a chance to find out more about the job, the team and the Branch. Be sure you add this event to your calendar so you don't miss out **Join on your computer, mobile app or room device** **Click here to join the meeting** Meeting ID: 240 127 824 727 Passcode: HD25L9 **Join with a video conferencing device** Video Conference ID: 112 020 189 5 **Alternate VTC instructions** If you can't make it - no problem. Attendance at the session is optional and will have no impact on hiring decisions. **OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism**: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace. Visit the **OPS Anti-Racism Policy** and the **OPS Diversity and Inclusion Blueprint** pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service. We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's **Human Rights Code**. Refer to the "How to apply" section if you require a disability-related accommodation. **What can I expect to do in this role?**: In this position, you will: - coordinate logístical arrangements for meetings, stakeholder events and sessions; set-up and support for Microsoft Teams, videoconferences and teleconferences; - provide financial administration and processing (e.g. review expense claims, enter invoices using the government's financial management system, reconcile purchase card monthly statements etc.); - assist in the administration, processing and tracking of section human resources information/documents (e.g. recruitment, contract renewals, merit increases, vacation schedules, attendance, purchasing card administration, assignment end-dates); - format and prepare a range of documents such as correspondence, reports, memos and proposals, contracts, executive letters, spreadsheets, minutes, presentations and briefing notes; - support the section in ensuring records are properly managed and saved in accordance with approved records retention protocols; - process incoming and outgoing mail, and courier packages; respond to incoming general calls; monitor and order office supplies; maintain printer and photocopiers; - provide support on special projects and assignments; - provide backup support to other Administrative Assistants within the branch and across the division **How do I qualify?**: **Administrative Knowledge**: - you have knowledge of administrative service principles, methods and practices, to provide effective administrative services; - you have financial knowledge to support financial administrative services; - you have experience working with records and human resource documents to provide support to the manager on section records management **Communication and Interpersonal Skills**: - you can respond to general inquiries and provide information with tact and diplomacy; - you can format and prepare a range of documents (e.g. correspondence, reports, memos and proposals, contracts, letters, spreadsheets, minutes, presentations) from draft/edited documents, and/or verbal or written instructions; - you can work effectively as part of a team **Reasoning and Organizational Skills**: - you can determine what matters should be given priority when performing a variety of different administrative responsibilities with conflicting deadlines, and to respond effectively to fluctuating work-load demands; - you can review incoming correspondence and information requests and refer to the appropriate staff member **Judgement and Attention to Detail**: - you can review/proof-read documents for accuracy and completeness and select the appropriate format for the preparation of a variety of documents; - you can work independently and use your own judgement and initiative to make decisions **Other Essential Skills**: - you a