School Office Assistant

About Qualicum School DistrictQualicum School District is centrally situated on east Vancouver Island and covers the area of Nanoose Bay to Bowser and spans from Errington across the Strait of Georgia to Lasqueti Island. We serve a student population of approximately 4700 students. Qualicum School District consists of eight elementary schools (Grades K-7), two secondary schools (Grade 8-12), an alternate school (PASS/Woodwinds) and a Distributed Learning program to support home-learning families called the Collaborative Education Alternative Program (CEAP). False Bay School on Lasqueti Island is entirely off-grid with an immense solar project recently completed.
Qualicum School District also embraces many community organizations through various school programs. The areas natural beauty, never-ending beaches, mild climate and small-town charm make it a popular tourist destination and a great opportunity to have a career in paradise.Position: School Office Assistant & Student Information System Support Analyst (SISANA)Hours: 35.00 hours per week. 30.00 hours per week (School Office Assistant) plus 5.00 hours per week (Student Information System Support Analyst, SISANA), less than 12 months per year, commencing as soon as possible.The annual school year work cycle for this position will commence 10 working days prior to school opening until 5 working days subsequent to school closing. The working days will not include the winter and spring breaks, nor most of the summer break.Reporting to: School Principal, Principal; Information Technology, indirectly reports to the associate Superintendent.
School Office Assistant (30.00 hours per week) Job Function: An employee in this classification performs a variety of secretarial and clerical services to ensure the efficient operation of the school office and to assist the principal and/or vice principal with various administrative tasks.ILLUSTRATIVE EXAMPLES OF WORK: 1. Performs general office duties including reception, filing, typing correspondence and reports, and producing bulletins and newsletters.2. Collects and maintains confidential and sensitive student records, both electronic and paper, as well as documents shared at the Ministry level.3. Manage student information in adherence to the requirements of the Student Information Systems as assigned, which may include attendance, demographics and timetables.4.
Organize and maintain documents and materials related to emergency prep, FOIPA, GAFE etc.5. Maintains websites and calendars and other on-line communication.6. Prepares a variety of reports for ministries and agencies including data collection and immunization.7. Contacts parents regarding student issues including attendance and emergencies.8.
Responds to inquiries, provides assistance and information to students, parents, staff and the Ministry of Education.9. Receives and distributes mail.10. Assists the principal and/or vice principal with a variety of administrative tasks including distribution of school keys.11. Supervises students in the office and provides basic first aid assistance to students.12.
Assists organizing special events as requested.13. Performs other job related duties.REQUIRED ABILITIES AND QUALIFICATIONS: 1. High school graduation or certificate equivalent.2. Minimum two years related experience within the last five years performing similar duties.3.
Successful completion of a one-year office administration or business certificate program at a recognized institution.4. Competence using current district word processing to an intermediate level, current spreadsheet software to an introductory level as demonstrated by successful completion of appropriate courses at a recognized institution.5. Keyboarding speed of 60 cwpm.6. Excellent interpersonal and communication skills, and the ability to work effectively with students, staff and public.7.
Ability to perform duties with speed and accuracy, and to work effectively to meet deadlines.8. Ability to operate standard office equipment, follow oral instructions, and work with a minimum of supervision.9. Valid Basic or Emergency First Aid Certificate (one day course).Job Description: Student Information System Support Analyst (SISANA)(5.00 hours per week)Job Function: An employee in the position of Student Information System (SIS) Support Analyst provides SIS-related helpdesk support for district and school computer users, does the set up for the SIS accounts, and provides training for the district.ILLUSTRATIVE EXAMPLES OF WORK: 1. Assists staff with the Ministry common SIS use including alerting staff of any changes, submitted data integrity, data entry as required, enhancements or updates to the SIS production, answering questions, and providing training sessions to individuals and groups.2.
Monitors the functioning of the SIS for the district, including establishing security settings, monitoring security access, ensuring that company settings are correct, and ensuring that appropriate course