Executive Assistant, Goodman School of Business

**A Day in the Life**

Reporting to the Dean of the Goodman School of Business, the Executive Assistant provides professional and comprehensive administrative support in the areas of administration, organization, project and financial management for the Office.

**As the** **Executive Assistant to the Dean**, you will**:

- Act as the principal liaison and gatekeeper for all contact with the Dean and prepare correspondence;
- Review all incoming information, materials and requests to determine action, including confidential matter and exercise initiative and judgment to provide timely assistance in moving all items forward;
- Utilize knowledge of the Dean’s office and the Goodman School of Business to ensure administrative priorities within the Dean’s Office are properly executed and maintain key stakeholder information;
- Problem solve based on the inquiries from a variety of sources and keep the Dean informed and consult as necessary;
- Anticipate requirements and assemble the requisite preparatory material and briefings for meetings and appointments with sufficient lead-time;
- Collaborate with the Administrative Coordinator to ensure coordination of administrative activities in the Dean’s office and provide administrative support for the Dean’s external activities and committees;
- Facilitate the efficient utilization of the Dean’s time through development and coordination of a complex calendar and Manage speaking engagement requests;
- Meet regularly with the Dean to review activities for the week and stay abreast of developments and events at the University and advise on developments that may impact scheduling;
- Work with the Financial Manager regarding the management of the Office Budget;
- Prepare and process cheque requisitions, travel expenses, purchase card reconciliations, etc. for the Dean and reconcile Dean’s research and professional development accounts;
- Screen numerous requests for the Dean’s signature pertaining to financial, administrative and purchasing documentation from Chairs/Directors, and Researchers;
- In collaboration with Goodman Communications, create and maintain a calendar of all scheduled Goodman events; and
- Organize and implement all logistics, rooms, and amenities for meetings, confirm applicable guest speakers and arrange travel and itinerary planning and logistics for the Dean.
**What you need to Succeed**
- An undergraduate degree or College Diploma in a relevant discipline (e.g. Business Administration);
- 5+ years of progressively more responsible executive-level administrative support in a relevant environment;
- Consideration will be given to an equivalent combination of relevant education and experience;
- Ability to maintain confidentiality at all times and responsible for conveying an open and transparent environment, with the ability to determine which items must be maintained as confidential and what can be provided publicly;
- Proven ability to read and interpret policies, procedures, collective agreements and other relevant guidelines to carry out administrative support functions;
- Excellent knowledge of the administrative functions of a Faculty within an University and solid understanding of budgeting and financial record keeping;
- Strong computer skills and excellent typing and proofreading skills, with a keen eye for accuracy and detail;
- Excellent written, oral and interpersonal communication and strong customer service skills and ability to interact effectively with a diverse population at all levels;
- Clear and open communication, consultation, and collaboration and the ability to convey difficult messages in a tactful and diplomatic manner;
- Ability to act on behalf of the Dean, communicating with individuals who expect to have direct contact with the Dean;
- Proven ability to develop credibility and collegiality with individuals and maintain an ongoing collegial relationship and work effectively with employees at all levels;
- Ability to create efficiencies and improve processes;
- Ability to research information, utilizing all resources available including internal and external contacts;
- Excellent organizational, analytical and time management skills and ability to problem solve and prioritize workload in urgent situations and a fast-paced environment with changing deadlines;
- Maintain highest level of accuracy and alertness for decisions made, information given, materials processed, particularly under strict deadlines.
**Salary **and Benefit** **Information**
- Job Grade K, Salary Scale $52,765 - $71,040*
- This position includes full comprehensive benefits coverage and tuition waiver.

Please note that Brock University currently requires all employees to be fully vaccinated against COVID-19 if they are working on campus and/or in-person with other employees, students or members of the public. As a condition of being hired, employees in these types of roles will be required to provide proof of full vaccination, or provide p