Digital Publishing Specialist

**Status**: Full time, 1 year, temporary
**Location**: Ottawa, Ontario, or Toronto, Ontario (hybrid)
**Closing date**: July 4, 2025
**Salary range**: $62,220 to $77,520 per year
Canada’s Drug Agency is a pan-Canadian health organization. We are an independent, not-for-profit organization headquartered in Ottawa, with a satellite office in Toronto. Created and funded by Canada’s federal, provincial, and territorial governments, we drive better coordination, alignment, and public value within Canada’s drug and health technology landscape. We provide Canada’s health system leaders with independent evidence and advice so they can make informed drug, health technology, and health system decisions, and we collaborate with national and international partners to enhance our collective impact.
We are proud to be a 2025 National Capital Region Top Employer. Canada's Drug Agency was named one of the National Capital Region's Top Employers for the second year in a row. This recognition celebrates our dedication to fostering a work environment that nurtures growth; innovation; and inclusion, diversity, equity, and accessibility (IDEA). It reaffirms our ongoing efforts to create an outstanding workplace where our employees thrive and feel valued.
Primary Focus
The Digital Publishing Specialist has expertise on XML-first publishing software, helps ensure the publishing workflow is efficient and seamless, and manages the publication of articles on an Open Journal Systems platform for the Canadian Journal of Health Technologies.
What do the daily responsibilities look like?
**On any given day, the Digital Publishing Specialist will**:

- support the publishing workflow, which includes styling and formatting Word documents; exporting XML metadata; solving parsing errors; proofreading for structural or stylistic errors; and converting from Word to XML, InDesign, PDF, HTML, and ePub
- train staff using the software, troubleshoot issues, and streamline production workflows
- develop, update, and maintain the journal platform for the Canadian Journal of Health Technologies
- publish articles in PDF, HTML, and ePub and manage content on the journal platform
- prepare journal usage reports
- work with external help desk teams to resolve issues
- package and send appropriate files and metadata to the NLM Bookshelf and abstracting and indexing services
- develop new and update existing product templates in Typefi and InDesign
- maintain consistent corporate branding for all publications
- document procedures for preparing and converting content
- manage time and deliverables within the scope of the publishing schedule
- stay current on emerging issues in digital publishing and best practices.

Is this the right role for you?
**The Digital Publishing Specialist will likely have**:

- a diploma or degree in 1 of the following or related fields: digital publishing, graphic design, or desktop publishing; an equivalent combination of education and relevant experience may be considered
- experience in publication design, graphic design, and basic website development is essential
- advanced knowledge of InDesign tables, cross-referencing, long-form documents, and accessibility features
- a solid understanding of web technologies, including XML, HTML, CSS, and GREP
- experience creating and editing graphics
- high-level desktop publishing software literacy (e.g., Microsoft Word)
- experience and comfort troubleshooting digital technologies
- knowledge of the Accessibility for Ontarians with Disabilities Act (AODA) and web accessibility issues and best practices
- patience, determination, and a strong desire to learn new skills is required
- strong written and verbal communication skills and an ability to explain technical information to a nontechnical audience
- experience managing projects, prioritizing among multiple projects, and meeting deadlines
- excellent time management skills, organizational skills, and attention to detail
- the ability to work both independently as well as collaboratively in teams.

What will set you apart?
**The following are considered asset qualifications**:

- fluency in French.

What’s in it for you?
**At Canada’s Drug Agency, you will find**:

- a team-focused, supportive, and inclusive work environment
- a competitive compensation package, including participation in the Healthcare of Ontario Pension Plan (HOOPP) — 1 of Canada’s largest and most successful defined benefit pension plans
- a comprehensive benefits package for employees and dependents, including health, dental, life, and travel insurance; a health spending account; and an employee assistance program
- paid time off (including a minimum of 4 weeks of vacation leave as well as sick leave and life leave, a December holiday closure, and other leave options)
- opportunities to work with and learn from highly specialized professionals
- personal growth through professional development opportunities, corporate training, and support for continuing educ