Office Administrator

4 days ago

East York, Canada The Cosmetic Haus Full time

**Job Summary**

**Responsibilities**
- **Administrative & Office Management**:

- Manage front desk operations, greet visitors, and handle inquiries with professionalism.
- Maintain organized filing systems for both physical and digital documents.
- Oversee payroll processing and ensure timely submission of employee hours.
- Utilize **QuickBooks** for financial record keeping and reporting.
- Develop training materials and assist in training new staff members as needed.
- Operate phone systems efficiently, ensuring clear communication with clients and team members.
- Perform clerical duties such as data entry, scheduling appointments, and managing office supplies.
- Support management in various administrative tasks to enhance office productivity.

**Social Media & Client Engagement**:

- Capture behind-the-scenes moments and create engaging social media content (Instagram, TikTok, etc.).
- Help grow our online presence by showcasing our treatments, services, and client results.
- Interact with clients on social platforms to enhance brand visibility and engagement.

**Product Sales & Clinic Maintenance**:

- Educate clients on skincare products and assist with retail sales.
- Ensure reception and treatment areas are always **clean, organized, and welcoming**.

**Qualifications**
- Proven experience in an administrative role or similar position.
- Strong organizational skills with attention to detail.
- Excellent phone etiquette and interpersonal skills for effective communication.
- Ability to handle multiple tasks simultaneously while maintaining a positive attitude.
- Familiarity with payroll processes is a plus.
- Experience in training development is desirable but not mandatory.

**Why Join The Cosmetic Haus?**
- Work in a **modern, luxury medical spa** with a supportive and knowledgeable team.
- Opportunities for **career growth and training in the aesthetics industry**.
- Competitive salary, **staff perks, and discounts** on treatments and products.
- A dynamic and creative role where you can merge **organization, beauty, and social media**

**Job Type**: Part-time

Pay: $17.50-$18.00 per hour

Expected hours: 30 - 35 per week

Additional pay:

- Commission pay

Schedule:

- Monday to Friday

**Language**:

- English (required)

Work Location: In person

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