Executive Assistant

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

**About the role**:
**Executive Assistant - VP & CFO, Client Experience Office, Canadian Operations and Expense Management**

The Canadian Expense Management team and Client Experience/Operations Finance is looking for a new Executive Assistant. This growing team is comprised of nearly 40 accredited Finance professionals helping to bring Sun Life Canada’s purpose to life. We are a hard-working team who loves to have fun. The team co-locates in Toronto, Waterloo and Montreal.

If you’re looking for a career with purpose. We’re here to help you thrive. Build your future with us -and invest in a career that invests in you.

**What will you do?**
- Actively and proactively anticipates the needs of the VP to ensure they are well prepared, and organized.
- Actively manages all aspects the VP’s calendar, coordinating both personal and professional appointments, meetings and scheduling.
- Manages all aspects of the VP and AVPs calendar to ensure meetings are prioritized with internal and external clients/business partners as appropriate
- Helps to supports meeting requests for the AVPs, as needed.
- Effectively works with other EAs in scheduling and coordination of meetings and other needs
- Proactively anticipates the needs of the VP in a dynamic and fast paced environment, including a rudimentary understanding of Finance process (i.e. quarter-end, year-end, planning), to enable more effective and efficient administration.
- Coordinates meetings including preparing agendas, announcements, memos, org design charts, presentations and reports.
- May be required to assist in the preparation and distribution of reports and internal communications
- Manages all travel arrangements and accompanying material for VP
- Coordinates townhalls, including Audio/Visual, Catering and other logistics

**What do you need to succeed?**
- A minimum of 5 years’ experience working as an Executive Assistant supporting senior leaders
- Excellent verbal and written communication skills (English)
- Proficiency in Microsoft Office Suite; including MS Word, Excel, PowerPoint
- Knowledge of other common platforms including Adobe, Concur, Ariba, Engage (social network)
- Ability to perform with professionalism and poise
- Strong interpersonal skills, ability to work in a team environment as well as independently
- Able to be proactive and take initiative, strong problem-solving skills
- Able to handle and maintain confidential company information
- Excellent organizational and time management skills
- Demonstrates accuracy and thoroughness
- Able to make professional decisions
- Expected to be “in the office” when the VP is in (hybrid, 2-3 days per week)

**What's in it for you?**
- Hybrid work environment
- A friendly, collaborative, and inclusive culture
- 15 vacation days per year
- Flexible Benefits from the day you join to meet the needs of you and your family
- Pension, stock and savings programs to help build and enhance your future financial security
- The opportunity to move along a variety of career paths with amazing networking potential
- Access to our Global Learning Centre, available 24/7 for your learning needs
- Wellness programs that support the three pillars of your health - mental, physical and financial

**Recent Awards**:

- We are honoured to be recognized as a 2022, 2023 and 2024** Best Workplaces in Canada** by Great Place to Work® Canada
- Great Place to Work® list for **Best Workplaces for #HybridWork** 2022
- Great Place to Work® list for **Best Workplaces for Professional Development in Canada** 2022
- Named “**Best Places to Work**” by Glassdoor, 2021 and 2023

We are proud to be a hybrid organization that offers our employees the choice and flexibility to work from both the office and virtually based on the needs of the business, our Clients and you Several work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

**Salary Range**:
53,300/53 300 - 88,200/88 200

**Job Category**:
Administrative Services

**Posting End Date**:
19/08/2025