Administrative Assistant, Virtual Health

**Salary**: The salary range for this position is CAD $24.76/Hr. - CAD $32.50/Hr.
Summary:
**Your duties will include**:
**Coordinate daily administrative operations**: Support the Corporate Director and team by managing communications, maintaining policies and procedures, and preparing confidential reports, documents, and presentations.**Schedule meetings and physician coverage**: Organize meetings, prepare agendas and minutes, and manage on-call scheduling for virtual care physicians; act as a point of contact for program-related inquiries.**Support physician billing and EMR documentation**: Use the cloud-based EMR to track virtual care interactions and assist with billing processes in collaboration with Medical Affairs.**Maintain records and support project activities**: Manage filing systems, assist with financial/statistical documentation, and support project teams with scheduling, tracking, and basic data tasks.

What You Bring:
**Education, Training and Experience**
- High School Diploma, completion of a recognized secretarial program and three (3) to five (5) years recent, related experience supporting management staff, or equivalent combination of education, training and experience.

**Skills and Abilities**
- Demonstrated organizational skills to effectively prioritize workload and meet deadlines.
- Demonstrated ability to manage multiple complex and competing priorities.
- Effective interpersonal and organizational skills and the ability to maintain effective working relationships.
- Demonstrated ability to communicate effectively both orally and in writing.
- Demonstrated ability to work with mínimal supervision.
- Demonstrated ability to work effectively, both independently and as part of a team.
- Demonstrated ability to handle confidential information with tact and discretion.
- Demonstrated ability to solve problems and develop solutions.
- Ability to keyboard at 50 WPM.
- Working knowledge of basic record keeping and bookkeeping/accounting procedures and concepts.
- Intermediate to advanced skills using a variety of computerized software packages such as Microsoft Office Suite (e.g., Excel, Access, PowerPoint, Outlook, Visio), related databases and Internet.
- Demonstrated ability to use related equipment.
- Physical ability to perform the duties of the position.

What We Offer:

- **Competitive salary**: $48,476 - $63,624 CAD annually, depending on experience
- ** Comprehensive benefits**: Eligible employees receive a robust medical and dental benefits package, as well as 4 weeks paid vacation starting.
- ** Pension plan**:Eligible employees can work towards a comfortable retirement through employer-matched contributions to one of Canada's strongest pension plans
- ** Meaningful impact**: Your dedication and expertise will directly impact the lives of patients, including many from marginalized communities.
- ** Growth opportunities**: We welcome individuals at all stages of their career, offering opportunities for professional development and growth.
- ** State-of-the-art facilities**: The new St. Paul’s Hospital and health campus will be the most innovative approach to the delivery of integrated care in B.C. and Canada, designed to appropriately address the future health needs of patients, families and our communities. From hospital care to primary and community health solutions, the new St. Paul’s Hospital and health campus will continue to lead innovations in care, research, and teaching. The new St. Paul’s Hospital is expected to open in 2027.
- ** Inclusive culture**: We respect the diversity, dignity and interdependence of all persons. We value the cultural richness that our diverse workforce brings to the care of our equally diverse population of patients and residents.

**Who we are**:
Providence is a non-profit healthcare provider with over fifteen sites, including a large tertiary hospital in the heart of Vancouver’s beautiful and vibrant Downtown, a smaller community hospital in the idyllic Mount Pleasant neighborhood, one of the largest referral centres for rehabilitation in British Columbia, and five long-term care facilities, as well as other clinics.

As a leading teaching and research organization, and the provincial referral center for Cardiac, HIV/AIDS, and Renal Care, we provide services ranging from acute and long-term care to leading substance use and addiction treatment supporting some of BC’s most marginalized communities. Guided by the motto “how you want to be treated”, delivering exceptional patient and family-centered care is our mission.

Curious about working at PHC and the culture of our teams? Check out the video below to learn more and meet some of the members of the team you'd be joining:
**Your day to day**:

- Oversees the day-to-day administrative workflow for including participating in establishing and preparing standards, policies, procedures and instructions that contribute to the effectiveness of projects, practices and initiatives.
- Uses word pro