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Executive Assistant

2 weeks ago

Ottawa, Canada International Development Research Centre Full time

**_If you are looking for a career opportunity, want to give meaning to your professional achievements and contribute to making the world a better place by playing a part in international development, and are passionate about _**_contributing the overall success of the Grant Administration Division by providing operational and administrative assistance as well as information management functions_**_, the International Development Research Centre (IDRC) is the place for you_**

IDRC is home to people who share a passion for international development research. We look for employees who believe that knowledge and innovation can help solve the world’s most critical challenges.

***Come join our team and help us build a **_more sustainable and inclusive world_**

***Our employment opportunity of the moment**: Executive Assistant

Location: Ottawa, Canada (Hybrid Mode*)

***Take a minute to see if your profile fits IDRC**:
**You have**:

- Two years community college diploma in office administration or an equivalent combination of education and relevant experience.
- Proficiency in French and English (reading, writing, and speaking).
- Recent experience in providing coordination and administration support which includes coordinating the maintenance of policies, forms and templates and ensuring their accuracy.
- An understanding of administration procedures and activities, preferably in a granting and/or research environment.
- An enhanced ability and experience in developing and maintaining collaborative professional relationships.

**You are**:

- A skilled communicator with great interpersonal skills and the ability to provide instructions, advice, guidance on operational and administrative activities.
- Competent in planning, organizing, and coordinating daily activities while paying close attention to details.
- Resourceful and dependable, able to work under pressure and meet deadlines while juggling competing priorities.
- Adept at using Microsoft Office with particular attention to SharePoint.
- A team player within a multidisciplinary group of people from diverse cultures.

**you are interested in**:

- Providing operational and administrative support to the Director and Managers.
- Coordination and logístical support for a busy division.
- Performing a support role in the financial and administrative assessment of IDRC’s grantees, as well as in the Division’s month-end and year-end financial closure processes.
- Playing a leadership role in the information management functions for the Division.
- Joining an organization that values and models diversity, inclusion, and equity.

**Then we are interested in your profile**

**_At IDRC, we support your professional development _**

**Additional Information**:

- Hybrid Mode: Have the flexibility to work in hybrid mode (Minimum 3 days out of 10 in the office).

The International Development Research Centre is committed to creating and fostering a **respectful, diverse, equitable and inclusive workplace culture** that reflects the people’s lives we impact and the Canadian community we work within, where everyone can truly be themselves. We welcome Indigenous peoples and persons from all races, ethnicities, gender identities and expressions, sexual orientations, as well as persons with physical or mental disabilities to be part of our team.

We strive to ensure barrier-free selection processes. If you are contacted regarding a career opportunity, testing or interview, please advise the People and Corporate Culture Division representative of the accommodation measures that must be taken to enable you to be assessed in a fair and equitable manner.

**Who can apply? Canadian citizens and permanent residents.