Executive Assistant

You’re an **organized, multi-tasker** - prioritizing and managing competing demands, with an eye for detail.

You’re **detail-oriented** with strong problem solving skills, proactive, responsive and ability to communicate will enable you to put together solid solutions.

If you’re nodding, this **Executive Assistant **role at Cowan Insurance Ltd. may be perfect for you

**What’s the ask?**

As Executive Assistant, you will have solid experience working in a fast-paced professional environment supporting the C-suite. Acting as first point of contact you are adept at working effectively with a wide variety of stakeholders inside and outside the organization with tact, diplomacy and a high level of confidentiality while maintaining our shared goal of creating value and an exceptional experience for our customers, our community and our people.

**Key Responsibilities**:

- Reporting to the Executive Vice President (EVP), Cowan Insurance Ltd. (Cowan Benefits) you will provide confidential executive support to the EVP (and by extension his/her team as required)
- Build a strong relationship with the Executive to anticipate needs, manage time, and act as liaison between the Executive and internal and external stakeholders
- Be proactive in real-time management of the calendars including but not limited to: scheduling meetings (virtual call or face to face), and scheduling conflicts
- Handle requests with tact, speed and diplomacy
- Arrange travel as required (both domestic and international) Gather, compile, verify, and analyze information for the executive from the various internal sources to ensure required documentation is timely and available with critical attention to detail and follow ups.
- Compose and prepare a variety of confidential materials including correspondence, monthly reports and presentation documents.
- Maintain administrative procedures including but not limited; correspondence, travel arrangements, expense reports, for the Executive and his/her direct reports, authorizations and approvals, etc. all in line with company policies and procedures.
- Work closely and build relationships with Executive Leaders’ Executive Assistants, Marketing department, Facilities, etc.
- Assist with preparation of multi-media presentation material using a multitude of technology: PowerPoint, MS Word, MS Excel, TEAMS, Power BI etc.
- Participate in special project assignments as required: draft communications, extract results from various systems, expenses reporting, return to office initiatives, corporate events etc.

**What does it take**:

- Minimum 5 years senior executive-level administrative support experience
- Strong interpersonal, written and oral communication skills (bilingual is an asset)
- Resourceful and intuitive self-starter, able to thrive in a fast-paced environment
- Highly organized with an ability to execute on a timely basis
- Ability to prioritize multiple demands and meet deadlines
- Meeting and Event Planning Management
- Advanced MS Outlook, Word, MS PowerPoint, TEAMS, MS Excel, Power Bi
- Technically savvy - smartphones, laptops, printers, social networking

**Who we are**

Canadian-owned and operated, Cowan Insurance Group is a leading independent insurance brokerage and consulting operation, providing real value to our clients. With close to 500 employees operating out of 9 locations across Canada, we’re proud to have been named one of Canada’s Best Managed Companies since 2012.

We partner with leading national and international insurance companies to:

- deliver insurance and risk management solutions to businesses, organizations and individuals.
- advise on and create retirement, group benefits, disability management and international benefits programs for employee groups.

We also offer wealth and asset management as well as financial and succession planning services to individuals, and specialize in property, casualty and credit insurance.

**What sets us apart?**

**Be in good company**

Integrity matters. It drives our award-winning workplace culture and fuels our collective desire to help our clients, employees, and communities thrive.

**Challenge your thinking**

You're valued for your passion, drive and creativity. The pace is fast but the work is meaningful, interesting, and complex, just the way you like it.

**Grow together**

We believe in your potential. If you’re looking to develop your expertise with learning opportunities and mentoring, we’ll make that happen.

**Benefits and perks**
- Competitive salary
- Participate in our comprehensive benefits plan on day one — no waiting period
- Company-matched Retirement Savings Plan
- Company-paid training and development courses
- Community involvement

**Are you interested?**

Send in your cover letter and resume and share your unique story with us.

While we appreciate the interest of all applicants, we will contact only those selected for interviews. If you are an applicant with disabilities and requi