Executive Assistant

12 hours ago

Ottawa, Canada Tiffany & Co. Full time

**Position**:
**Position Overview**

Are you a master of organization, a proactive problem-solver, and thrive in a fast-paced, dynamic environment? Do you possess the finesse to manage complex schedules, anticipate needs, and facilitate seamless communication at the executive level? If so, we invite you to join us as the Executive Assistant supporting our CFO and VP of Operations. This is not just an administrative role; it's an opportunity to be a strategic partner, contributing directly to the efficiency and effectiveness of two key leaders within our organization.

**Key Accountabilities**
- **Executive Support**:Provide comprehensive administrative support, including managing complex calendars, scheduling meetings across multiple time zones, and coordinating travel arrangements (domestic and international).
- **Meeting & Event Coordination**:Plan and execute meetings, conferences, and special events, including preparing agendas, coordinating logistics, and managing catering.
- **Project Assistance**:Assist with special projects, conducting research, compiling data, and preparing reports as needed. This may involve collaborating with various departments and stakeholders.
- **Expense Management**:Process expense reports, track budgets, and reconcile financial records with meticulous attention to detail.
- **Confidentiality**:Handle sensitive information with discretion and maintain strict confidentiality.
- **Gatekeeping**:Skillfully manage access to the executives, prioritizing requests and ensuring efficient use of their time.
- **Problem Solving**:Proactively identify and resolve potential issues, anticipate needs and take initiative to ensure smooth operations.

**Required**
- 5+ years of experience as an Executive Assistant supporting senior-level executives.
- Proven ability to manage complex calendars, coordinate travel, and plan events.
- Exceptional organizational, time-management, and prioritization skills.
- Excellent written and verbal communication skills in both English and Japanese
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with various specialized software (ex. Concur).
- Strong attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Bachelor's degree preferred.
- Demonstrated ability to maintain confidentiality and exercise discretion.
- Proactive, resourceful, and able to thrive in a fast-paced environment.

**Nice to have**
- Experience in retail/fashion/luxury industry.
- Possess strong interpersonal skills to effectively engage with diverse individuals.
- Demonstrate proficiency in managing procedures and optimizing efficiency, including visitor management.Exhibit adaptability and flexibility in handling various situations.**_TIFFANY & CO. _**
**MAISON***:

- Founded in 1837 by Charles Lewis Tiffany in New York City, Tiffany & Co. is one of the world’s most prestigious houses for jewelry and accessories. Love has been the driving force of Tiffany & Co. since its inception, uniting the jeweler’s core values of inventiveness, craft and joy in designs that endure across generations.
As a global pioneer in the art of fine jewelry, Tiffany has spent almost two centuries perfecting its craft and setting benchmarks within the industry. It is through this unwavering vow to excellence and expertise, to heritage and innovation, to optimism and possibility that Tiffany continues its legacy, creating designs that inspire people to express and celebrate the many facets of love.

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