Receptionist/administrative Assistant

2 weeks ago

Victoria, Canada WOODSMERE HOLDINGS CORP Full time

**Job Overview**
Woodsmere Holdings Corp and W&J Construction Ltd. is hiring for a full-time position as a Receptionist/ Administration Assistant at our head office location.

Woodsmere Holdings Corp and W & J Construction Ltd are locally owned Vancouver Island based companies operating in Property Management, Land Development, and New Construction for over 30 years. We are seeking a dedicated and detail-oriented Receptionist/Administrative Assistant to join our team. In this role, you will be the first point of contact for clients, trades, staff and management. The ability to communicate effectively both verbally and in writing is essential.

**Responsibilities** _**:

- Greet and assist clients and visitors in a friendly and professional manner
- Manage incoming phone calls with excellent phone etiquette, directing calls to appropriate personnel as needed.
- Ensure that all areas of reception, copy area, storage room, kitchen and boardroom are clean, stocked and organized
- Boardroom meeting preparation
- Provide clerical & administrative support to owners, senior property managers, resident managers, and other staff members
- Monitor office equipment - multi-functional printers, plotter printers, cheque printers etc. and call for service when needed
- General administrative duties including filing, photocopying, data entry, etc
- Receive/arrange courier service through our regular courier companies
- Receive/distribute incoming mail
- Assist in ordering office supplies and maintain promotional materials

**Skills**
- 2+ years or more of administrative experience and training, or a combination of both
- Strong verbal and written communication skills
- Willingness to be trained on property management software
- Excellent phone etiquette and communication skills for effective client interaction
- Ability to multitask
- Familiarity working with multi-line phone systems, copiers and printers
- Ability to work independently as well as collaboratively within a team setting
- Post secondary classes considered an asset
- Some knowledge of the BC Tenancy Act & Property Management would be an asset

Provide a clear Criminal Record upon request

Provide a clean Drivers Abstract

Only those short listed will be contacted

Pay: From $20.00 per hour

Expected hours: 40 per week

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: In person

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