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Receptionist/administrative Assistant

2 weeks ago

Victoria, Canada Jawl Bundon LLP Full time

Jawl Bundon LLP is a busy downtown mid-sized law firm of 10 lawyers and 15 staff. We are seeking good humoured and energetic person to join our team as our receptionist/clerical assistant.

As our receptionist, your main responsibilities are two-fold: being the warm and welcoming face/voice over the phone to our clients, and being an amazing support person to the assistants and bookkeepers.

General duties include:

- Answering the telephone and transferring calls
- Processing incoming and outgoing mail, couriers, faxes, and deliveries
- Sort and deliver client documentation and correspondence to the appropriate person
- Process client payments via phone or in person and issue proof of payment
- Coordinate the purchase of office supplies, and liaise with equipment providers
- Opening files and various other administrative duties
- Maintaining and updating various records
- File-related data entry, such as posting disbursements
- Scheduling and setting up boardroom meetings
- Ordering office treats for Friday mornings from various local bakeries
- Assisting with general cleaning duties as needed in the office, including daily kitchen cleaning at the end of the day
- Liaise with tenant services and handle building maintenance issues and queries

The receptionist position is an integral part in everyone getting the work done and providing great legal services to our clients. Characteristics that we are looking for:

- A proactive self-starter who has a positive, energetic, and respectful attitude
- Takes pride in their quality of work
- Ability to multi-task and manage multiple priorities
- Stays calm under pressure and eager to take on challenges
- Previous customer service experience
- Excellent communication and organizational skills
- Someone who likes to laugh and have fun while getting the job done
- Immaculate attendance - this position is Monday to Friday, 8:30 a.m. to 5 p.m. with a 1 hour lunch break

Benefits & Salary:

- $22-$26 per hour with the ability to earn more dependent on future duties & responsibilities
- RRSP matching program
- Life insurance, disability insurance and a Health Spending Account
- Periodic employee social events
- Friday morning baked goods for staff from local suppliers
- Paid vacation, statutory holidays and sick days

**Salary**: $22.00-$26.00 per hour

**Benefits**:

- Company events
- Paid time off
- RRSP match

Schedule:

- Day shift
- Monday to Friday
- No weekends

Work Location: One location