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Legal Assistant

2 weeks ago

Toronto, Canada Robins Appleby LLP Full time

**Robins Appleby LLP** is a downtown mid-sized business law firm with 31 lawyers. We provide a wide range of legal services including: Business Law; Estate & Succession Planning; Litigation; Real Estate; and Tax. For over 70 years Robins Appleby LLP has provided practical legal advice to entrepreneurs, businesses, financial institutions and foreign companies conducting business in Canada. Our personalized approach guarantees responsive service and - most importantly - builds the committed relationship expected from a trusted advisor.

Robins Appleby offers an environment that encourages mentoring, inspires enthusiasm, and motivates and challenges employees to put forth their best efforts in achieving personal and firm goals.

**LEGAL ASSISTANT - COMMERCIAL REAL ESTATE**

We are currently looking for a Legal Assistant to join our Real Estate team.

**Duties and Responsibilities**:

- With direction, complete administrative tasks related to commercial real estate transactions
- Draft, review and proofread correspondence, documents and forms ensuring accuracy and completeness
- Maintain tickler systems to monitor key dates for task management
- Schedule meetings and co-ordinate appointments as required
- Organize, open and manage client files
- Ensure time-sensitive documents are managed effectively
- General administrative duties including scanning, faxing, and binding
- With direction, complete off title due diligence inquiries
- Complete title searches
- With direction, complete documents for real estate and non real estate files
- Other duties as assigned.

**Qualifications Required**:
Successful completion of Legal Assistant Diploma program
- Minimum of 3 years' experience within a commercial real estate practice
- Proficiency in Microsoft Office (including Word, Excel, and Outlook)
- Working knowledge of Teraview
- Working knowledge of Conveyancer would be advantageous
- Experience working with a document management system, e.g., iManage
- Possess well-developed organizational and time management skills in order to manage multiple priorities with ease in order to meet tight deadlines
- Strong communication skills help you to build relationships and provide excellent client service
- As a confident self-starter, you work well both independently, and in a team environment
- Operate with a high degree of accuracy and strong attention to detail
- Show good judgment and respond well to constructive feedback

We offer a professional and collegial work environment, and a comprehensive salary and benefits package that is competitive.

**COVID-19 Considerations**

**Background and Reference Checks**

Any offer of employment may be conditional upon background checks including a criminal record check, a credit check, employment and educational verification.

**Job Types**: Full-time, Permanent

**Salary**: $47,814.00-$108,352.00 per year

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Paid time off
- Vision care

Schedule:

- Monday to Friday
- No weekends

Ability to commute/relocate:

- Toronto, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Legal Assistant: 3 years (preferred)