Global Executive Personal Assistant

4 days ago

Toronto, Canada Bethel Publishing House Full time

**Position**:
**Global Executive Personal Assistant (Publishing & Media)**

**Companies**:
Bethel Publishing House & Sisterhood Talkshow

**Location**:
**Toronto-based, Remote**:

- Role supports operations across Canada, USA, and South Africa. Must be able to work confidently across multiple time zones._

**Engagement Type**:
Contract / Retainer-based

**Start Date**:
5 January 2026

**Monthly Retainer**:
**CAD $2,500**:

- (3-month trial period: January - March 2026)_

**Payment Date**:
**5th of every month**

**About the Role**

We are seeking a highly experienced and emotionally intelligent **Global Executive Personal Assistant** to support the Founder of **Bethel Publishing House** and the **Sisterhood Talkshow**.

This is **not an entry-level assistant role**. The Global PA functions as a trusted gatekeeper, operational anchor, and executive filter within a fast-moving **publishing and media environment** operating across Canada, the United States, and South Africa.

**Key Responsibilities**
- Act as the **primary gatekeeper**, controlling access, communication flow, and escalation
- Track, follow up, and report on **pending client payments and invoices**:

- Coordinate day-to-day operations across Bethel Publishing House and Sisterhood Talkshow
- Oversee workflows, deadlines, and task delegation between staff and Regional PAs
- Assist in the hiring, onboarding, and coordination of Regional PAs
- Prepare **weekly and monthly operational reports** covering:

- Payments and revenue status
- Project and publishing timelines
- Staff performance and accountability
- Risks, delays, and operational bottlenecks
- Maintain strict confidentiality across all publishing, media, financial, and executive matters

**Experience Profile (Non-Negotiable)**
- **Minimum 5-7 years** experience supporting senior executives, founders, or directors
- Proven background in executive administration, operations, or chief-of-staff-style roles
- Strong administrative and organizational systems mindset
- Ability to anticipate needs, make sound judgment calls, and operate independently
- High emotional intelligence, professionalism, and discretion

**Qualifications & Skills**
- Diploma or Degree in:

- Business Administration
- Office Management
- Communications
- Media Management
- or a related field

**Added Advantage**:

- Experience in **Publishing, Media, Broadcasting, or Creative Industries**:

- Familiarity with CRMs, project management tools, shared calendars, and digital workflows
- Strong written communication suitable for executive-level correspondence

**What We Offer**
- CAD $2,500 monthly retainer (3-month trial period)
- Payment on the **5th of every month**:

- Flexible remote working structure with Toronto as the operational base
- Direct exposure to international publishing and media leadership
- Opportunity to grow into a long-term executive support role as the organization scales

**Important Note**

This role requires **maturity, discretion, speed, and accountability**. Applicants seeking junior, learning, or purely administrative roles should not apply.

**Job Types**: Full-time, Fixed term contract
Contract length: 3 months

Pay: From $2,500.00 per month

Work Location: Remote

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