Executive Assistant, Global Snacking

Join to apply for the Executive Assistant, Global Snacking role at McCain Foods Position Title Executive Assistant, Global Snacking Location Toronto, Ontario, Canada About the Role As an Executive Assistant, you will demonstrate exceptional organizational skills, discretion and confidentiality, and the ability to manage, organize, anticipate and plan activities supporting a senior executive role. You will thrive in a dynamic environment, be a strong communicator and excel at managing competing priorities and using discretionary judgment with professionalism and efficiency. This is a hybrid role based out of our Corporate office on King Street in Toronto, Ontario. What You’ll Be Doing Calendar & Inbox Management: Prioritize and manage the senior executive’s calendar and/or email. Anticipate the senior executive’s needs and ensure the schedule is optimized for efficiency and productivity. Collaborate cross‑functionally with business functions and global resources to drive alignment and execution. Meeting Support: Schedule appointments, draft agendas, take minutes, prepare meeting materials and action meeting items assigned. Priority Management: Address a wide range of high‑volume and sensitive priorities, questions and issues from internal staff and external stakeholders. Key Deliverables & Deadlines Tracking: Monitor deliverables and deadlines for the department, set reminders and block time for task completion. Travel & Expenses: Coordinate, book and manage complex travel arrangements and manage expense claims. Meeting & Event Coordination: Assist with video conferencing, meeting logistics, catering arrangements and programming as needed. Support company planning efforts such as Quarterly Business Reviews, annual strategy sessions and leadership offsites. Office Efficiency: Suggest improvements, write procedures, reformat documents and manage supplies. Onboarding: Assist with onboarding new team members, activities, scheduling and overall experience. Complete all other duties as assigned that may include a range of personal support when necessary, including the seamless management of both professional and personal commitments to optimize time and efficiency. What You’ll Need to Be Successful Strong team player who is capable of actively collaborating and contributing to team goals. Organized & adaptive by planning, anticipating needs and adapting to changing priorities. Ability to exercise independent judgement, discretion and confidentiality on projects and in the overall execution of work. Openness to assist with errands and other tasks outside of the office environment. Detail‑oriented mindset to ensure quality and accuracy in all tasks assigned. Proficiency in Microsoft Office Suite (Outlook, Teams, SharePoint, Excel, Word, PowerPoint) and calendar management tools. Experience with Concur or similar expense management systems is a plus. High level of professionalism by following procedures for handling protected and confidential information. Strong verbal and written communication skills, with the ability to interact professionally with stakeholders at all levels. Good problem‑solving skills to proactively manage competing demands and overcome obstacles. Education & Experience Minimum 3 years of experience as an Executive Assistant or similar role, supporting senior‑level executives in a fast‑paced, multi‑matrix environment. An equivalent combination of education and experience may be considered. Compensation Package $52,600.00 - $70,200.00 CAD annually. Benefits Health coverage (medical, dental, vision, prescription drug), retirement savings benefits and leave support including medical, family and bereavement. Well‑being programs include vacation and holidays, company‑supported volunteering time and mental health resources. Coverage varies by work level, location and nature of the role. Equal Employment Opportunity Statement McCain Foods is an equal opportunity employer. As a global family‑owned company, we strive to be the employer of choice in the diverse communities around the world in which we live and work. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, veteran status, disability or any other protected characteristic under applicable law. Accessibility Statement If you require an accommodation throughout the recruitment process, please let us know and we will work with you to find appropriate solutions. Privacy Statement By submitting personal data or information to us, you agree that this will be handled in accordance with McCain’s Global Privacy Policy and Global Employee Privacy Policy. You can understand how your personal information is being handled here. #J-18808-Ljbffr