Human Resources Coordinator

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Human Resources, Level B

Job Title

Human Resources Coordinator

Department

Human Resources Support | Student Housing and Community Services

Compensation Range

$6,251.00 - $8,986.00 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

August 3, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

October 31, 2025- This posting is for a temporary vacancy until October 31, 2025

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description Summary

The Human Resources Coordinator provides HR advice and support to management and staff from units within Student Housing and Community Services (SHCS). This role provides advice and recommendations on a wide range of human resources management issues. Responsible for advising managers on job classification and recruitment best practices and to provide support for recruitment activities. Provides general advice regarding the interpretation of collective agreements, other agreements and handbooks governing conditions of employment. Responsible for managing the new employee orientation program for Food Services. Responds to inquiries from client departments, union representatives and employees. Responsible for HR related processes and implementation of HR best practices and consistency between units within SHCS.

Organizational Status

Reports to the HR Manager, Recruitment & Attendance. Works collaboratively with staff and management from units within SHCS, including SHCS payroll and human resources staff; is a member of the Human Resources Advisory Services team. Liaises with various departments within UBC, including payroll, benefits and Employee relations.

Work Performed

Prepares, researches and coordinates the submission of materials and documentation in preparation for grievances related to recruitment. Reviews with the HR Manager, Recruitment & Attendance and Employee relations (ER).
Plans and participates in job fairs and community outreach events related to recruitment.
Reviews job descriptions with department managers and discusses classification levels ensuring equity among positions in SHCS. Facilitates the job classification process. Consults with Compensation Associates/Consultants in Human Resources where appropriate.
Manages the new employee orientation program for Food Services. Works with directors, managers to ensure attendance at the sessions. Coordinates the various presenters and manages the schedule. Develops materials for and delivers the HR portion of orientation and training program.
Works with managers to identify career paths for current staff.

Advises and coaches client departments with regard to posting deadlines, UBC Hiring Solutions requirements and the recall/internal/external recruitment processes.

Provides advice to managers on a variety of HR related enquiries, and provides information and general advice to units within SHCS regarding University policies, procedures and practices, and the interpretation of collective agreements, other agreements and handbooks governing conditions of employment. Refers complex matters to the HR Managers. Provides information and general advice to management and staff, regarding legislation affecting the work place (e.g. Employment Standards, Human Rights Code, and Freedom of Information). Resolves employee issues and disputes, participates in investigations.

Coordinates compensation matters and advises on salary administration for all staff groups including progression to midpoint increases and annual approved merit increases. Consults with Compensation Associates/Consultants in Human Resources where appropriate.

Reviews employee data and works closely with the SHCS Payroll manager and department managers to determine employee status and benefits eligibility. Works closely with Employee relations on complex benefits/status cases. Works collaboratively with the union to finalize eligibility. Responsible for the communication of benefits and status eligibility to SHCS employees.
Works closely with department managers to determine when to correspond with part-time SHCS employees regarding shift declines, availability, etc. and status of employment with the Un