Administration - Office Coordinator

4 days ago

Edmonton, Canada Salit Steel Full time

**Position Summary**:
The Office Administrator will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. The Office Administrator is responsible for the smooth and efficient operations of the office. In addition, this role will have primary responsibility for administering the day to day accounts payable and payroll activities for the site.
The successful Office Administrator is an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. Well organized, flexible, and enjoys the administrative challenges of supporting an office of diverse people.
**Position Functions**:
1. Accounts Payable - For Sherwood Steel and Goldbar Reinforcing
- Properly managing and processing all invoices received which includes stamping receipt when received, inputting invoices into the system for payment, and updating aSA as required
- Processing payments by cheque or ETF according to company processing timelines
- Ensure all invoices are matched with corresponding purchase order and all key details are completed
- Coordinate credit card purchases and payments
- Verification and payment of ISA purchases
- Support finance by completely monthly job costing analysis (man hours per ton, YTD costs by job etc.) and other financial entries as requested

2. Payroll
- Consolidate hours and payroll data from Supervisors and review for accuracy
- Enter data into spreadsheet and provide to Payroll Administrator for processing on a timely basis
- Assist in responding to questions on payroll hours/payments to ensure accuracy of payroll
- Collect new hire paperwork

3. Other Administrative Duties
- Perform admin functions for Branch Manager, Director of Administration, and the Controller
- Petty Cash / receipts
- Ensure Vacation Calendar is updated
- Organize Employee lunches & Christmas party and other staff functions
- Purchase gifts for Employee’s for special occasions (weddings & birth of a child) and coordinate Christmas cards/gifts for customers
- Contact for our I.T. support - Stratomer
- Order / pick up supplies for office & shop; coordinater maintenance as required
- Labels for files and envelopes
- Managing cellphones (contracts and pricing)
- Manage Photocopier and postage meter (contracts etc.)
- Arrange for couriers
- Other duties as requested by management

**Qualifications and Experience Required**:

- Minimum of 2 years’ experience working in an accounts receivable/payable/payroll position or office management role
- Preference given to those with experience in the construction, manufacturing, or steel fabrication industry
- Strong attention to detail, with the ability to manage multiple tasks concurrently
- Excellent communication skills both verbal and written
- Self motivated with the ability to prioritize work to meet the needs of the business
- Proficient in Microsoft Office (Excel and Word in particular) or Google suite of products
- Experience in aSa/Sage software would be an asset

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