Administrator

2 weeks ago

North Bay, Canada Kia of North Bay Full time

**The Aquino Group is growing and we are looking for an Administrative Assistant**

**About Us**

The Aquino Group is a family-owned and operated organization proudly managing four dealership locations. We are a fast-paced, customer-driven automotive group dedicated to delivering exceptional service and support. Our team values professionalism, efficiency, and a positive, collaborative work environment. We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our growing team.

We are seeking a highly organized and detail-oriented Administrative Assistant to work directly with our leadership team. In this role, you will provide essential support to ensure smooth day-to-day operations.

**Key Areas of Responsibilities**

**Meeting Coordination**: Schedule and organize meetings, ensuring they are necessary and

productive.

**Calendar Management**: Maintain a clear and organized calendar, balancing work and personal

commitments.

**Travel Planning**: Arrange all aspects of travel, including itineraries, accommodations, and

transportation.

**Event Planning**: Organize and oversee corporate events, ensuring they align with business

goals and leadership availability. Attends meetings to take notes and coordinate executable items.

**Financial Monitoring**: Budget management and financial coordinating. Expense receipt management.

**Project Tracking**: Support executive-led projects by gathering information, managing timelines, and coordinating internal resources. Track project progress and provide status updates.

**Time Management**: Continuously look for ways to make the schedule more efficient.

**Personal Appointments**: Handle personal appointments to ensure a balanced lifestyle for the

Leadership team.

**Confidentiality Management**: Safeguard sensitive information, ensuring privacy and security.

**Team Communication**: Act as a liaison between the leadership team and other staff members or departments.

**Information Management**: Data gathering and administrative support.

**Problem-Solving**: Anticipate and address potential issues before they reach the leadership team, ensuring smooth operations

**Qualifications**:

- High school diploma or equivalent; additional education or certifications are a plus.
- Previous administrative or office experience preferred.
- Strong organizational skills and attention to detail.
- Excellent communication and customer service skills.
- Proficiency in Microsoft Office Suite and ability to learn dealership software.
- Ability to multitask in a fast-paced environment.

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