Administrative Assistant

2 days ago

Edmonton, Canada It's Your Time Business Services Inc Full time

**Key Responsibilities**:

- **Administrative Support**:

- Manage and maintain the CEO's calendar, including scheduling appointments, meetings, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Coordinate and manage logistics for executive meetings, including preparing agendas, materials, and minutes.
- Handle confidential information with a high degree of discretion and professionalism.
- **Project Management**:

- Assist in the planning and execution of special projects and initiatives as directed by the CEO.
- Track project timelines and deliverables, ensuring deadlines are met.
- Collaborate with internal departments to facilitate project progress and completion.
- **Communication**:

- Draft and proofread documents, reports, and presentations for accuracy and completeness.
- **Travel Coordination**:

- Arrange domestic and international travel itineraries, including flights, accommodations, transportation, and visas.
- **Office Management**:

- Maintain an organized and efficient office environment.
- Order and manage office supplies and equipment as needed.
- Coordinate with facilities management to address office maintenance and improvements.

**Qualifications**:

- Minimum of 5 years of experience as an executive assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- High level of integrity and discretion in handling confidential information.
- Strong problem-solving skills and attention to detail.
- Ability to adapt to changing priorities and work well under pressure.

**Preferred Skills**:

- Experience with project management software and tools.
- Knowledge of travel coordination and event planning.
- Familiarity with the industry in which the company operates.

Pay: $48,000.00-$53,000.00 per year

**Benefits**:

- Extended health care

Schedule:

- Monday to Friday

Work Location: In person

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