Real Estate Front Desk Administrator

6 days ago

North York, Canada The Agency, Brokerage Full time

**Full job description** Employer: The Agency, Brokerage Location: 378 Fairlawn Ave, Toronto (on site) Position: Real Estate Front Desk Administrator **MUST have prior Real Estate Admin Experience** Pay: $21/hr Part Time / When you start, expect Mon-Wed, 9 am to 5 pm **About Us**: At Our Luxury office at The Agency, Brokerage in Toronto we focus mainly on luxury real estate. Watch our own TV Show on Prime Video called "Luxe Listings Toronto". Our exceptional group of seasoned professionals are dedicated to providing unparalleled service, ensuring each client experiences the utmost in personalized attention and expertise. Specializing in high-end properties, our portfolio showcases the finest homes, from stunning lakefront estates to opulent custom-built residences. At The Agency Brokerage, we pride ourselves on our commitment to excellence, integrity, and innovation, making us the premier choice for discerning buyers and sellers seeking the best in Toronto's luxury real estate market. **Key responsibilities include**: - Taking Inbound/ Outbound Calls - Administrative support to team members - Preparing paperwork for Agents - Database Management - Property Listing Update/Listing Coordination - Client Support and Communication - Prepare and draft documentation for listings - Upload listings - Prepare real estate rentals, sales and listings data - Review and proofread documents and correspondence to ensure compliance with RECO and office policy - Organize conferences and meetings - Organize tasks to accomplish the work - Schedule and confirm appointments - Provide customer service - Plan for social events and guest programs - Determine and establish office procedures and routines - Sort mail according to destination - Order office supplies and maintain inventory - Organize day-to-day business operations - Maintain filing system - Clerical duties (i.e. faxing, filing, photocopying) **Qualifications**: - Must have prior Experience in this role with another brokerage for minimum of 2 years - Must have some knowledge of RECO and TRREB rules **You Are**: - Excellent organizational skills - Multitasking and time-management skills, with the ability to prioritize tasks - Solid written and verbal communication skills - Ability to be resourceful and proactive when issues arise - Customer service attitude - Excellent with Google Doc, Sheets, BrokerBay, WebForms, Software Programs - Independent worker and team player - Ability to handle a very fast-paced office environment **A valid Drivers Licence and reliable vehicle is an asset** **Job Types**: Part Time Pay: $21/hr Expected Schedule When You Start: - Monday to Wednesday 9:00 am to 5 pm (1 hour lunch break) **Work Location**: In person only **Job Type**: Part-time Pay: $21.00 per hour Expected hours: 14 - 28 per week Schedule: - Monday to Friday Application question(s): - Have you worked with softwares such as Brokerbay, Skyslope, & REALM? If yes, rate your familiarity with them from 0 (lowest) to 10 (highest). **Experience**: - Real Estate Office Front desk: 2 years (required) Work Location: In person Expected start date: 2025-05-26

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