Corporate Administrative Assistant

**Corporate Administrative Assistant**

**Saskatoon SK**

**Full-Time**

Rise Air is western Canada's largest full-service aviation operation. Based in Saskatoon, the above opportunity has opened up to work in the fascinating aviation industry for a dynamic company that exceeds customers' expectations, strives for operational excellence, and has a strong employee culture.

Job Purpose

The Corporate Administrative Assistant works in a collaborative environment and is responsible for supporting the Executive Leadership Team (ELT), i.e., President and CEO; Vice President Finance and CFO; and VP HR & Corporate Services in a wide variety of confidential and related administrative services. This position acts as the liaison to the Board of Directors and related committees and administers a variety of functions for the Board including document control/management, preparation of information for board members, and coordination of board projects and board appointment activities.

Primary Responsibilities

Executive Support
- Provide administrative support to the ELT including but not limited to maintaining their daily appointments and general executive and senior leadership calendars.
- Schedule internal and external meetings, coordinate all logistics and details, provide relevant preparation materials, and ensure appropriate follow up.
- Ensure that confidential, accurate records, meeting minutes, etc., are captured and maintained.
- In the absence of any/all members of ELT, answer phone calls and assist with in-person inquiries in an appropriate manner.
- Coordinate travel schedules, book travel arrangements, and make reservations for lodging when required.
- Facilitate the smooth exchange of information as a first point of contact for board members and external stakeholders.
- Provide full administrative support to the ELT such as preparation of documents, reports and correspondence, photocopying, filing, etc.
- Complete expense forms for reimbursement and track credit card purchases.

Governance Support
- Under the direction of the corporate secretary, provide support to the board and board committees by scheduling and arranging meetings; compiling and distributing materials; attending meetings; preparing meeting minutes; and maintaining corporate documents.
- Assist with inquiries from board members; accumulate correspondence to the Chair or redirect to the appropriate person.
- Plan and oversee logístical arrangements for board and board committee meetings, including space and facility needs; meals and refreshments; supplies; and technology.
- Compose, edit, design and format documents.
- Complete expense reports for reimbursement.

General Responsibilities
- Develop and maintain knowledge of the company's vision, mission, and values.
- Participate in special projects as required.
- Participate in organizational development and professional growth opportunities as directed and/or required.
- Protect Company values by keeping information confidential.
- Ensure compliance with quality assurance and safety programs to promote an incident and injury free culture.

**Qualifications**:
Typically, the knowledge and skills required for this position include completion of a recognized business course combined with two to three years' experience working in an office environment. A combination of education and experience may be considered. Member of an Athabasca community is an asset.

Skills, knowledge, and abilities include:

- Strong interpersonal skills in fostering relationships and working with employees and external stakeholders at all organizational levels.
- Desire and ability to work with people of diverse backgrounds, cultures, perspectives and lived experiences.
- Ability to learn and anticipate the needs of executives and board members.
- Ability to communicate with others on behalf of the ELT and board members.
- Resourcefulness in handling new situations and problems and in adapting to change.
- Excellent writing, copy editing, and formatting skills.
- High degree of personal and professional integrity and ability to work with confidential information.
- Ability to work collaboratively, exercise good judgment, decision-making and problem-solving skills to achieve shared goals.
- Strong project management, organizational skills, and attention to detail.
- Demonstrated high work standard related to accuracy, timeliness, completeness, and confidentiality.
- Demonstrated ability to work independently and to know when to escalate a matter.
- Proficiency with Microsoft Office (Word, Excel, Power Point, Visio) and customized software systems.
- Exceptional written and verbal communication skills.
- Efficient and able to manage competing priorities (able to self-prioritize).
- Strong leadership skills and a hands-on, self-sufficient, and demonstrated positive, can-do attitude.

Working Conditions

Supervisory

N/A

Equipment Used

Standard office and telecommunications equipment, including database management.

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