Accounts Payable and Human Resources Admin

**Job description**
- be part of bringing brands to life
- grow your career in full-service design build a company.
- based in Mississauga, ON

**About the Role**

Build to higher standards.

BUILD IT is a construction company located in Mississauga, Ontario. Over the last decade, we’ve helped hundreds of world-class brands and businesses build iconic destinations that match their mission. Storefronts that beg customers to come inside. Workplaces that inspire professionals to perform. And cultural destinations that truly stand apart.

We’re proud outliers in this industry, known just as well for our quality of people as our portfolio of projects. Our team is filled with exceptionally talented professionals who never throw their hands up in the air and constantly chase down information to get the job done right. Every time.

We’re just built that way.

**What We Offer**:

- a work environment where safety is always the number one priority
- monthly employee appreciation events
- a vibrant corporate culture
- career development opportunities
- exclusive employee discounts
- access to top-tier family-friendly health and medical programs

**Who You Are**:
The Accounts Payable and HR Administrator will be responsible for processing all payments and acquiring and processing invoices, assisting in the reconciliation of accounts, and paying or receiving payments from vendors and customers. They will also help in handling Human Resources related issues. This will involve payee and invoice verification and compliance, maintaining human resources records, payroll processing, accounting, and other HR duties. The position will be directly involved with daily bookkeeping and general Build Its accounting. The Administrator will report to the CFO and work closely with the Accounting Manager and HR generalist.

**Job Duties**

**Accounts Payable**
- Review and verify all invoices and payment requests.
- Enter and upload invoices and disbursement options into the system.
- Track Expenses and process expense reports.
- Prepare and ensure timely processing of electronic transfers, checks and payment runs.
- Manage the Accounts Payable and Payroll system from start to posting and analysis/ reconciliation.
- Correspond with all internal and external partners interfacing with the payments
- function including employees, insurance and benefits providers, vendors and ministry directors.
- Produce monthly and ad hoc reports.
- Assist with month-end closing and audits.
- Participate in the budget and forecasting process.

HR Duties
- Assist hiring managers to fulfill their department personnel needs by organizing in-house recruitment campaigns.
- Ensure completion and tracking of all new hire onboarding documentation and training on policies and procedures.
- Execute background checks, draft offer letters and employment contracts, and manage all hiring and employee documentation.
- Create recruitment campaigns through social media, job boards, and job fairs.
- Maintain HR policies and procedures.
- Provide administrative support for HR Department
- Maintain schedule and coordinate calendar activities

**Qualifications**
- A University Degree or College Diploma in Finance/Accounting/Business/Human Resources or a combination of education and industry experience.
- Previous working experience as an HR administrative assistant for 1 year.
- Previous working experience as an Accounts Payable Clerk for 1-2 years.
- Ability to effectively use computer software including Google Suite, and Microsoft Suite HR software.
- Knowledge of HR software (HRIS or HRMS and Recruitment Marketing platforms)
- Familiarity with labour laws
- Good spreadsheet skills, including pivots, lookups etc.
- Excellent attention to detail, with great organization skills and the ability to meet deadlines.
- Excellent organizational and time-management skills
- Act as a reliable and supportive team member
- Excellent written and spoken communication skills.
- Valid Ontario driver’s licence.
- Ability to successfully interact with a variety of people and function well both in a team environment and autonomously.
- sharp attention to detail
- believe in delivering excellence and find solutions to problems that stop others from forging ahead
- are resilient in overcoming obstacles and have deep dedication towards your work

**What We Value**:

- admire constructive thinkers.
- value trust and transparency.
- believe it's the little details that make for exceptional customer experience.
- establish a successful culture from the inside out.

inklo

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- HR Admin: 1 year (preferred)
- Accounts payable: 2 years (preferred)

Work Location: One location