Part Time Office Administrator

3 days ago

Ottawa, Canada CCC # 34 Full time

Reporting to the Board of Directors and Property Manager, the Property Administrator will be responsible for ensuring that all the day-to-day tasks of the condominium office are handled in an efficient and timely manner. You will be working in a highly dynamic environment as part of team of dedicated professionals who are responsible for assuring that all aspects of the building are running smoothly.

**Role and Responsibilities**:

- Ensure a high level of service to the Board of Directors, owners & tenants.
- Prepare and send out notices, letters and correspondences as needed.
- Update unit owner records in database and file share program.
- Complete amenity and elevator booking requests.
- Attend to complaints, inquiries and requests and follow up in timely manner.
- Ensure that all owner/tenant information is kept up to date.
- Assist in creating newsletters and notices under the Board and Property Manager’s supervision.
- Any and all other duties as assigned by the Board and Property Manager within the scope of the position.

**Qualifications**:

- Fluently bilingual in English and French both written and spoken.
- Strong conflict resolution skills are a must.
- Administrative duties and customer service experience is a must.
- Some understanding of Condominium Act is an asset.
- Some knowledge and experience in building maintenance is an asset.
- Prior experience in a property management environment is an asset.
- Strong organizational skills including prioritizing, time management, and ability to meet deadlines.
- Communicate effectively and professionally with owners, tenants and team members.
- Ability to manage and prioritize multiple tasks.
- Proficient with standard corporate productivity tools (MS Office suites including Words, Excel and Outlook)

We thank all applicants for their interest in this position, however, only those selected for an interview will be contacted.

**Job Type**: Part-time
Part-time hours: 25 per week

**Salary**: From $21.00 per day

**Benefits**:

- Flexible schedule
- On-site gym
- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Ottawa, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: One location

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