Accounting Clerk

Reporting to the Controller, the Accounting Clerk is responsible for the provision of services relating to OCAD University’s (OCAD U) cash receipts and the performance of other accounting tasks within the Finance office.

**Summary of Responsibilities**:

- Bookkeeping_
- Receive cash, cheques, and credit cards; issue receipts for all cash/cheque/credit card transactions, prepare daily cash reconciliations and perform cash float box count
- Record miscellaneous cash receipts
- Process online credit/debit card payments
- Perform data entry of books of original accounts, and operating and capital budgets as necessary
- Calculate and allocate HST on all cash receipts
- Reconcile ancillary revenue, student loan and student financial assistance bursary accounts
- Assist in the full cycle and reporting of accounts payable and receivables
- Prepare General Ledger (GL) accounts analysis and reconciliations and year-end audit working papers
- Assist with financial reporting and analysis
- Process non-credit course payments
- Assist studio facilities staff with recording and reconciling sales of class material supplies
- Summarize actual transfer, budget transfers, internal compensation transfers and stock transfer monthly journal entries
- Record and reconcile transactions for online commerce system
- Accounts Payable_
- Distribute all cheques
- Perform data entry for EFT payments
- Provide back-up support and relief for Senior Accounts Payable/Accounts Receivable Clerk, when needed
- Student Accounts_
- Work with the Senior Student Accounts Clerk in providing students with information regarding fee assessments, refunds, payments, and outstanding balances
- Provide back-up support and relief for Senior Student Accounts Receivable Clerk, when needed
- General_
- Assist with implementation of online commerce system
- Assist the Controller in special projects as required
- Assist the Controller in the development of policies & procedures regarding the University’s cash transactions
- Assist with IT system related projects and process improvements, including the implementation of university wide changes, technology upgrades, workplace culture initiatives, and sustainability.
- Assist in the implementation, upgrade testing, documentation and ongoing administration of Colleague and other Finance office systems
- Support the Director, Finance and Controller in other related duties that contribute to the successful operation of the Finance office, and maintain confidentiality as required

**Qualifications**:

- Post-secondary diploma in accounting, business, finance or equivalent
- Minimum of one (1) year of accounting work experience, or equivalent, with demonstrated strength in customer service
- Demonstrated attention to detail and the ability to prioritize tasks and meet deadlines
- Strong interpersonal and oral & written communication skills
- Demonstrated commitment to the principles of equity and diversity, and experience promoting a respectful work and learning environment for students, staff and faculty

**Compensation**: Hiring Range - $40,256.04 to $47,579.33 per annum commensurate with experience, plus benefits; Salary Range - $40,256.04 to $55,361.45 per annum.

**Hours of Work**:Monday to Friday, for a total of 35 hours per week.

Please review the OCAD University’s Safety Measures for all up-to-date information regarding COVID-19 protocols.

OCAD University’s vaccine mandate will be in abeyance until further notice. However, to ensure continuity of teaching, learning and campus activities throughout the year, the University expects all students, staff and faculty to maintain up-to-date vaccination records.

**_ We encourage members of designated equity-seeking groups to self-identify within the voluntary Applicant Questionnaire_**_._
- OCAD University is committed to providing an inclusive and barrier free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please _contact_ _People & Culture for more information or refer to_ _OCAD U’s Policy of Accommodation in Employment for Persons with Disabilities_.