Purchasing Assistant

3 days ago

Cambridge, Canada hfp Full time

A motivated and hard-working purchasing clerk/administrator responsible for ensuring the day-to-day operations of the department, and provided the necessary resources needed. As well to provide the support needed to the purchasing coordinator and be a back up to help where needed.

Role Description:

- Verifies receipt of orders, items, and invoices, comparing to purchase order
- Assists to resolve shipments errors with suppliers
- Double-checking documents
- Provide support and back up to Purchasing Coordinators

Reports to:
Purchasing Manager

Key Competencies:

- Solid interpersonal and communication skills, both verbal and written
- Focus, prioritize, and manage time efficiently, including multiple deadlines
- Self-motivated and self-directed, goal-oriented, organized team player.
- Thinking strategically, with problem solving abilities.
- Able to analyze data and sales statistics and translate results into better solutions.
- Have an analytical mind that allows them to process information quickly.
- Strong knowledge of Microsoft Excel and Microsoft Word
- High attention to detail, and Organizational skills
- Ability to make quick decisions
- Ability to build and maintain relationships with vendors and mills
- Ability to thrive under pressure

Primary Tasks:

- Assist in maintaining the ongoing business relationships with key suppliers, mills, vendors, and warehouses
- Ensuring all documents during the Purchase and Production order process are all cross checked, received, verified, and any discrepancies brought to the attention of the purchasing coordinator and/or mill
- Analyze and update all Vendor pricing changes accordingly and to management
- Enter data into software confirming ship dates for all staff to be able to access
- Support and backup other team members when required
- Advise sales staff with ordering deadlines and notifying on any sort of shipments and updates
- Maintain constant contact with vendors to ensure they are shipping on their confirmed dates, verify lead times to sales group
- Track all products from order confirmation to shipment from the mills to the arrival at the warehouse or customers.
- Maintain open orders in Spire with updated information and notes. Providing information to the Purchasing Coordinator needed to obtain said information

Success:

- Perform in alignment with Hutton Core Values and Vision.
- Purchase Order Process Confirmation Checks performed accurately
- Pricing analysis completed accurately and timely
- Proactive relationships with Internal Departments
- Reach weekly scorecard targets on maintaining Vendor Relationships
- Full participation in Employee Development Programs

Development:

- Verbal Communication Skills
- Product Knowledge sessions
- Product Application Knowledge sessions
- Assigned Udemy courses
- Semi-Annual interdepartmental cross-training
- Quarterly CTS Training

Work Expectations
- Complete yearly physical inventory for all warehouses as required
- Vendor and Mill Tours and Virtual Vendor Product Launches
- Offsite Training exercises

**Salary**: $42,000.00-$45,000.00 per year

Additional pay:

- Bonus pay
- Overtime pay

**Benefits**:

- Dental care
- RRSP match
- Vision care

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Cambridge, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- purchasing: 1 year (preferred)

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