Purchasing Coordinator

Hutton Forest Products Inc. is a premier supplier of high-quality forest products, serving local distributors and original manufacturers throughout North America. Our business model is unique within the forest products community and allows us to provide our customers with the industry’s most extensive variety of products, fast, affordable shipping anywhere in North America, and multiple value-added services. The foundation of our company is our integrity. Throughout our history, we have earned the trust and confidence of our customers and suppliers by honoring our commitments, dealing fairly, keeping our word, being a partner to our customers and suppliers, being honest and direct, and leading by example. Our commitment to imagination, innovation, and creating opportunity for both clients and employee partners sets us apart.

A motivated and hard-working purchasing clerk/administrator responsible for ensuring the day-to-day operations of the department, and provided the necessary resources needed. As well to provide the support needed to the purchasing coordinator and be a back up to help where needed.

**Role Description**:

- Verifies receipt of orders, items, and invoices, comparing to purchase order
- Assists to resolve shipments errors with suppliers
- Double-checking documents
- Provide support and back up to Purchasing Coordinators

**Reports to**:
Purchasing Manager

**Key Competencies**:

- Solid interpersonal and communication skills, both verbal and written
- Focus, prioritize, and manage time efficiently, including multiple deadlines
- Self-motivated and self-directed, goal-oriented, organized team player.
- Thinking strategically, with problem-solving abilities.
- Able to analyze data and sales statistics and translate results into better solutions.
- Have an analytical mind that allows them to process information quickly.
- Strong knowledge of Microsoft Excel and Microsoft Word
- High attention to detail, and Organizational skills
- Ability to make quick decisions
- Ability to build and maintain relationships with vendors and mills
- Ability to thrive under pressure

**Primary Tasks**:

- Assist in maintaining the ongoing business relationships with key suppliers, mills, vendors, and warehouses
- Ensuring all documents during the Purchase and Production order process are all cross-checked, received, verified, and any discrepancies brought to the attention of the purchasing coordinator and/or mill
- Analyze and update all Vendor pricing changes accordingly and to management
- Enter data into software confirming ship dates for all staff to be able to access
- Support and backup other team members when required
- Advise sales staff with ordering deadlines and notifying on any sort of shipments and updates
- Maintain constant contact with vendors to ensure they are shipping on their confirmed dates, verify lead times to sales group
- Track all products from order confirmation to shipment from the mills to the arrival at the warehouse or customers.
- Maintain open orders in Spire with updated information and notes. Providing information to the Purchasing Coordinator needed to obtain said information
- Maintaining stock/sample room and small parcel shipping
- Support to the administrative team

**Success**:

- Perform in alignment with Hutton Core Values and Vision.
- Purchase Order Process Confirmation Checks performed accurately
- Pricing analysis completed accurately and timely
- Proactive relationships with Internal Departments
- Reach weekly scorecard targets on maintaining Vendor Relationships
- Full participation in Employee Development Programs

**Development**:

- Core Values Training
- Verbal Communication Skills
- Product Knowledge sessions
- Product Application Knowledge sessions
- Assigned Udemy courses
- Semi-Annual interdepartmental cross-training
- Quarterly CTS Training

**Work Expectations**
- Complete yearly physical inventory for all warehouses as required
- Vendor and Mill Tours and Virtual Vendor Product Launches
- Offsite Training exercises

**Salary**: $45,000.00-$55,000.00 per year

Additional pay:

- Bonus pay
- Overtime pay

**Benefits**:

- Dental care
- Extended health care
- Vision care

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Cambridge, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- purchasing: 2 years (preferred)